Senior Purchasing Agent

ETSU • Johnson City, TN

3d

About The Position

Responsible to the Director of Procurement and Contract Services for purchasing
goods and services at ETSU through the electronic procurement system, initiating
contracts, and facilitating the competitive bid process. This includes
procurement of highly specialized equipment, components, and systems; extensive
licenses and software for numerous departments; medical, scientific,
professional, and technical products and services; and a variety of other
supplies and services for the University. Processing and approving requisitions
into purchase orders; assessing and verifying requests for proper compliance and
authorization; processing bids according to State of Tennessee and University
policies; administering large, highly technical RFPs (requests for proposals),
as well as less involved RFPs and RFQs (requests for quotation); identifying
sources of products and services; serving as a contact between departments and
vendors; understanding departmental needs and meeting them within state and
University guidelines; maintaining close working relationships with numerous
vendors; and performing other related duties as assigned.

Requirements

• Knowledge of basic procurement principles and practices.
• Knowledge of various products and pricing standards utilized by the University.
• Knowledge of and ability to interpret and apply University policies/procedures, and state and federal laws as they relate to procurement.
• Knowledge of procurement involving software, computers, scientific and medical research supplies, and equipment.
• Ability and willingness to stay at the forefront of procurement best practices.
• Ability to communicate effectively at all levels, conceptualize, solve problems, make decisions, and accept responsibility.
• Ability to formulate appropriate bid specifications, create bid documents, build bidder lists, analyze bids, and determine successful bidders.
• Ability to establish, build, and maintain relationships with all key vendors, identify sources of supply, and obtain the best pricing for the University.
• Ability to utilize computer applications for word processing, spreadsheets, databases, use online procurement system, and ERP system.
• Ability to organize, analyze, and interpret collected data.
• Ability to manage tasks of a highly detailed and technical nature, organize and prioritize multiple tasks, and meet deadlines.
• Ability to work independently, take initiative in accomplishing tasks, function as a team member, and function as a team leader.
• Ability to maintain confidentiality and professionalism in a fast-paced workplace.
• Ability to analyze facts, exercise critical thinking, and use sound judgment in arriving at proper conclusions for decision making and problem solving.
• Ability to act as backup for different positions in the Procurement and Contracts department.
• Bachelor's Degree OR Associates Degree/Two years of college + Two (2) years of related work experience OR four (4) years of related work experience (plus any additional required experience

Nice To Haves

• Masters degreee

Responsibilities

• purchasing goods and services at ETSU through the electronic procurement system
• initiating contracts
• facilitating the competitive bid process
• procurement of highly specialized equipment, components, and systems
• procurement of extensive licenses and software for numerous departments
• procurement of medical, scientific, professional, and technical products and services
• procurement of a variety of other supplies and services for the University
• processing and approving requisitions into purchase orders
• assessing and verifying requests for proper compliance and authorization
• processing bids according to State of Tennessee and University policies
• administering large, highly technical RFPs (requests for proposals), as well as less involved RFPs and RFQs (requests for quotation)
• identifying sources of products and services
• serving as a contact between departments and vendors
• understanding departmental needs and meeting them within state and University guidelines
• maintaining close working relationships with numerous vendors
• performing other related duties as assigned

Benefits

• Job Family – Procurement Professional 1
• Market Range - 6 (Salary Schedules
• For information on benefits, please visit www.etsu.edu/human-resources/benefits/

What This Job Offers

• Job Type: Full-time
• Career Level: Senior