Senior Proposal Specialist

Wharton-Smith•Sanford, FL

3d•Onsite

About The Position

Wharton-Smith Construction Group is seeking a candidate with 5 or more years of experience writing proposals, with preference for experience in the construction industry. The selected candidate will report to the Proposal Production Manager. As a Sr. Proposal Specialist located in our corporate headquarters in Sanford, FL you will have the opportunity to work on a team in pursuit of projects for commercial construction and water treatment plant construction projects. You will lead all phases of proposal preparation, from start to finish, to include writing, production and distribution of competitive marketing proposals and presentations. This position manages and supports special projects and will be a key contributor to sales and marketing initiatives in a demanding fast‐paced environment.

Requirements

Bachelor’s degree required Business Administration, Marketing, English or a related field.
5+ years directly related experience in management and development of proposals. Construction industry experience is highly desired.
Experience leading large proposal/bid efforts ($40M+), and leading and developing multi-disciplinary teams.
Experience leading proposal efforts for both cooperative agreements, JVs and contracts.
Excellent written and oral communication skills and the ability to interact with people of all technical levels.
Excellent interpersonal skills, especially the ability to advocate, negotiate, listen and collaborate with a variety of individuals and groups.
Ability to write, proofread, and edit proposal and presentation content.
Experience in preparing and coaching teams to deliver formal interviews and presentations.
Ability to work both independently and in a complex team environment and to manage multiple tasks.
Comfortable working in fast paced and highly entrepreneurial work environment.
Ability to travel up to 25%.
Must be able to work for an US Employer.
Fluency in English required.

Nice To Haves

5 or more years of experience creating, writing and editing proposals for a construction, engineering or design firm.
Graphic design experience a plus
Advanced knowledge and experience within the proposal, qualifications and capture management field
Advanced knowledge and experience within the Engineering, Architectural, Construction or Manufacturing industry
Strong organizational and prioritization skills
Proven ability to perform under pressure with multiple deadlines and shifting priorities.
Proven ability to work on a team to accomplish goals.
Proven communication skills, both verbal and written
Excellent interpersonal skills: ability to interface with clients, both external and internal
Strong work ethic and willingness to take ownership for wide-ranging responsibilities.
Proven ability to work in a fast-paced environment with extreme multi-tasking with multiple deadlines.
Proven ability to maintain effective working relationships with teammates, clients, and vendors.
Ability to work Monday through Friday from 8 a.m. to 5 p.m. and overtime as needed.
Attention to detail, including proofreading, grammar and formatting documents.
High proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and other applicable tools
Proficiency in Adobe Creative Suite, particularly the Adobe InDesign application

Responsibilities

Coordinate to compile and track materials for proposals per deadlines, ensuring that client's request for proposals is fully met and follow the project through its complete lifecycle.
Assembling proposal documents in various software formats, and working with others assembling proposal, presentation and marketing documents
Write and edit project summaries, resumes of project personnel, and other supporting information.
Ensure that the proposal material being presented is consistent with the requirements of the bid or of the potential client and is consistent with corporate branding rules and best practices.
Proofread, edit, and standardize proposal text for proper grammar, spelling, comprehension, and style.
Assist in updating and maintaining the project library at proposal, build and post-construction stages.
Attend project milestone events for assigned projects.
Attend and present at client selection forums.
Award submission production and submissions
Supervision of work product of Proposal Coordinators and Proposal Assistants as needed.
General marketing and communication tasks will be assigned as needed.