Senior Proposal Coordinator

Inframark-posted 3 months ago
Full-time • Mid Level
TX
1,001-5,000 employees
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Inframark's Operations and Maintenance team is an award-winning team that delivers cutting-edge water, wastewater, and public works services to municipalities, utility districts, and industries. We are dedicated to supporting our employees as well as protecting the environment and the communities we serve. You would be empowered to thrive in a dynamic, supportive, and innovative environment. Take the next step in your career and join us at Inframark. Apply today! The Senior Proposal Coordinator will work closely with the Business Development and Marketing teams. The ideal candidate has extensive experience writing copy for proposals and RFQs, including experience with multiple industries, particularly in the water/wastewater sector. You must have a proven history of developing winning proposals and RFQs through creative copywriting that sets Inframark apart from our competitors. The Sr. Copywriter will also support Inframark's brand voice through writing style and tone while working closely with the marketing team on social media posts, email blasts, and other marketing materials.

  • Develops, manages, finalizes, and submits RFP and RFQ responses for pursuits.
  • Creates and manages pursuit responsibility matrices defining roles, deadlines, and assignments.
  • Initiates and leads proposal meetings, including kickoffs, status updates, and reviews.
  • Partners with Compliance, Health & Safety, and HR departments to ensure content meets compliance, safety, and employment standards.
  • Responsible for leading and supporting continuous improvement initiatives such as boilerplate and resume development.
  • Finalizes and submits proposal documents as appropriate.
  • Works with the graphic designer to develop compelling visuals that support all strategic proposals and marketing messaging.
  • Creates compelling post-bid presentation materials.
  • Supports the marketing department with creating engaging content for ad work and all collateral materials.
  • Assists with developing copy for website and all social media platforms.
  • Files and organizes all final proposals and marketing content for searchability and future ease of reference.
  • Performs all other duties as assigned.
  • Understands and adheres to all company health and safety procedures as they relate to essential job functions.
  • Bachelor’s degree in writing, communications, marketing, or related field preferred, or equivalent combination of skills and experience.
  • A minimum of 3-5 years of experience in writing proposals or research documents, including a minimum of 1 year of experience in writing RFPs or RFQs.
  • Advanced understanding of writing for various channels and audiences.
  • Proven history of effective marketing content direction during ideation and writing.
  • Excellent copywriting skills.
  • Ability to produce and deliver finished copy in a timely manner.
  • Knowledge of online marketing channels.
  • Firsthand experience with work being assigned and reviewed through a project management and proofing program.
  • Solid knowledge of writing for SEO, social media, and SMS.
  • Excellent communication skills and ability to work cross-functionally in a team environment.
  • Experienced in managing and training on brand voice guidelines.
  • MS Publisher experience or willingness to learn quickly.
  • Attractive salary package.
  • Generous benefits package with health, dental, and life insurance.
  • 401(k) plan.
  • Paid time off.
  • Sick leave.
  • Holidays.
  • Wellness plan.
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