Senior Proposal Associate

UHY International • New York, CT

2d

About The Position

As a Senior Proposal Associate, you will contribute to a dynamic team and firm growth via the creation of visually compelling pitch material, RFP responses, presentation decks, and other proposal collateral. This role is centered on writing and managing persuasive, high-quality proposals and RFP responses while ensuring accuracy, compliance, and alignment with UHY’s brand and messaging standards. You will collaborate closely with leadership and subject matter experts to improve proposal effectiveness, implement best practices, and play an essential role in driving new business opportunities. The ideal candidate is a seasoned proposal professional who thrives in a fast-paced environment and brings both tactical writing expertise and strategic insight to the proposal function.

Requirements

• Bachelor’s degree in marketing, communications, English, journalism, or a related field
• 5 –7 years of progressive experience in proposal writing and management, preferably within a professional services firm
• Proven expertise in writing, editing, and managing persuasive proposals and RFP responses
• Strong project management skills with the ability to manage multiple deadlines and coordinate diverse stakeholder input
• Experience implementing proposal best practices and process improvements

Nice To Haves

• Familiarity with proposal management software such as Responsive (RFPio) or a similar platform
• Experience developing finalist/short-list presentations
• Familiarity with market research and competitor analysis to support proposal positioning
• Ability to build strong internal and external relationships to support business development goals
• Located in Eastern or Central Time Zones

Responsibilities

• Contribute to the proposal process by preparing and managing individual pitches and RFP responses from intake through final submission, leveraging proposal software (Responsive, formerly RFPio) to ensure high-quality, compelling submissions
• Write, edit, and refine proposal content to produce winning, client-focused responses.
• Collaborate with subject matter experts and firm leaders to translate technical content into persuasive, accessible messaging
• Participate in opportunity vetting discussions with partners, contributing to strategy and qualification decisions
• Monitor online RFP databases (e.g., GovWin) and contracts to identify upcoming opportunities and provide updates to leadership
• Maintain a comprehensive log of proposals, tracking deadlines, progress, submissions, and outcomes
• Ensure proposals comply with all solicitation requirements and internal quality standards
• Develop and implement process improvements to enhance proposal efficiency, accuracy, and impact
• Oversee ongoing quality control for proposal content, ensuring consistent tone, style, and compliance with brand standards
• Develop customized presentation content for finalist/short-list meetings, including defining frameworks, mapping content to key messages, and managing layout and design
• Contribute to strategies that monitor market trends, competitors, and other forces that could affect proposal positioning
• Maintain and improve firm-wide proposal resources such as templates, style guides, and content libraries

Benefits

• POSITIVE WORK ENVIRONMENT Enjoy a collaborative and supportive work environment where teamwork is valued.
• ATTRACTIVE COMPENSATION PACKAGES Our compensation is competitive and tailored to reflect the role, qualifications, and expertise of each individual.
• COMPREHENSIVE BENEFIT PACKAGE Access comprehensive benefits including group health insurance, dental and vision coverage, 401(k) retirement plans, and generous paid time off (PTO) allowances.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior