Senior Project Manager

MRA Recruiting Services•Waukesha, WI

21h

About The Position

Responsible for managing the construction process for each project assigned and providing the necessary support to the job team, to include the Bidding Manager (BM), Superintendent (Super), Project Coordinator (PC) and Job Cost Accountant (JCA) to ensure complete success of their assigned projects. This includes complete ownership for the profitability, internal and external customer service, safety, schedule, quality and budget, including the management and resolution of Subcontractor Change Orders (SCO) and Owner Change Order Requests (OCOR) per company policies and procedures.

Requirements

High School Diploma or equivalent required, construction or business, related Bachelor’s degree preferred
10 to 15 years of experience in construction management with at least 5 years in retail
Proficient with Microsoft Office Products including but not limited to Excel, Outlook, and Word
10-hour OSHA required; 30-hour preferred
Experience with project construction software (i.e. Microsoft Project, Viewpoint, Smart Sheets, Procore, etc.)
This position requires travel to project sites on a consistent basis.

Responsibilities

Study and understand Company Policy and Procedures manuals for the entire company, to better understand not only your position, but also for how the SPM successfully integrates with other positions within the company.
Review bid documents for completeness, quality and clarity. Work with the BM to issue RFIs and clarifications as needed
Coordinate site visit with owner and subcontractors as needed
Attend, support and openly contribute to all assigned bid start up meetings, by acquiring total knowledge of the project beforehand
At the Bid Kick-off Meeting, provide a milestone schedule to be issued by BM with the bid documents
At the Bid Kick-off Meeting, the procurement of the all permits necessary to start and complete the project will be handed off from the BM to the SPM to ultimately secure
Provide a copy of the plans to the intended Super via your PC for the project to allow them to begin their review
Create all buy out scopes at least 2 days prior to bid day
Complete detailed schedule prior to bid day
Work with PC and JCA to complete Project Start-up Form and Accounting Estimate prior to start-up meeting
Direct utility applications utilizing the PC
Create scope write-ups for critical trades only as defined at bid kick off
If not provided by owner, create rough milestone schedule in number of weeks to complete project prior to bid day
Meet and work with BM on bid day to review bids to establish total project value
Review final number with President/VPPMS and identify targeted buy-out
Assist President and BM with budgeting and proposal preparation as required
Be prepared to attend and assist the BM with the turnover of the job from Pre-Con to Construction at the Accounting Kick Off Meeting
Negotiate/award all subcontracts, purchase orders, and costs per the Corporate Timeline and project specific schedule requirements
Prioritizes negotiations with subcontractors and venders based on lead times and project flow
Work with national vendor accounts as required
Review all scopes of work with VPPMS while in draft form
Provide clarity in subcontract scopes to PC for preparation, final review by SPM and execution
Review all scopes, schedule, and tenant requirements with Super prior to project commencement to ensure complete understanding of the project requirements/goals
Create overall project schedule and review with Superintendent to then be updated and issued at a minimum monthly
Schedule and conduct in office Field Start Up Meeting with the Super, PC, JCA, VPPMS and EVPCO
Organize and attend the jobsite Subcontractor Kick-off Meeting, both for the shell, and later the TI, in order to provide first hand expectation to all the trades on how the job will run
Conduct jobsite visits on a bi-weekly basis at a minimum. Schedule site visits to coincide with weekly jobsite meeting
Walk jobsite with Super to ensure compliance to project plans and specifications and company standards
Utilize company Scorecard to grade jobsite visits and review results on site with the Super same day
Work with Super to complete all subcontractor orientations by providing assistance with subcontractor attendance prior to commencement of their work
Assist the JCA and PC with retrieval of any paperwork (subcontracts, insurance, close-out documents, etc.) during the course of every project
Physically check in with the PC each day to discuss work flow, priority shifts, project documentation requirements and other subjects ensuring a successful team approach
Hold and conduct a weekly job review with PC, JCA, Super and VPPMS
Review and discuss status of each job, to include schedule, NAVS, missing paperwork, owner related issues and financials to include FD, SCO’s and OCOR’s
Oversee the completion and distribution of 100% complete O&M Manuals within the 30 days of turnover or project specific requirements, if more stringent
Complete all change orders with the assistance of the PC and Super prior to completion of work
VPPMS to review all SCO’s over $25,000 before SPM issues change order
Before executing any OCOR work, an approval of all costs must be secured. This approval will need to be documented as coming from the owner and include at a minimum an estimate/budget of the anticipated change in scope, if actual costs are not readily available due to the timeline
All SCOs and OCORs to follow company timelines
Accounting should be copied on ALL change orders being issued
Notify VPPMS of any critical issues (e.g. coordination challenges, OSHA inspections, safety issues, etc.) on jobsites in a timely manner
Manage and review The Weekly Report and the 3 Week Look Ahead Schedule (3LAS), created and timely distributed per job requirements by the responsible Super and PC
Review Daily Reports on a daily basis, and communicate with the Super pertaining to items of concern
Communicate daily with the super to track daily progress and assist with resolution of issues, before they become obstacles, ensuring a successful project
Work with Super to remedy any inadequacies with Super’s weekly paperwork, reach out to VPPMS as needed for correction
Resolve any warranty requests/questions to ensure resolution of same within 48 hours or less of receiving the request as the situation requires
Lead a thorough lesson learned meeting with ALL internal team members. Review to include a cradle to grave discussion to document what went well, what areas need improvement. Review of all SCO’s and OCOR’s to vet out consistent areas of concern
Update client specific job lessons learned folders with vetted information
Work with PC/Superintendent to complete weekly reporting requirements for the project
Understand that daily reporting requirements are daily and are to be done daily
Communication is to include daily phone calls with Superintendent /PC, and the EVPCO as needed
Regular review of and response to corporate email on a daily basis
Communication as required for specific projects by Client and/or Tenant
Utilize company construction software on a daily basis to document all required reports and filings
Assist with resolving any warranty issues related to previous jobs participated in, or as assigned
Mentoring and Personnel Development
Utilizing knowledge and experience to enhance company performance outside of assigned projects
Work load expectations are beyond those of a Project Manager (PM)