Senior Project Manager

Wildtype•New York, NY

About The Position

The Senior Project Manager is responsible for the launch planning and oversight of the project lifecycle across agency accounts in digital and print. They have extensive experience in managing digital tactics and delivering development assets. As a senior resource of the Project Management team, they embody leadership and professionalism in how they respond to changing conditions and the pressures of delivery. They are a role model for the department and representative of our values. The Senior Project Manager also works to develop or mentor Project Coordinators and Project Managers.

Requirements

Bachelor’s degree required or comparable work experience
7 - 10 years project management experience within the advertising industry across multichannel media projects – Healthcare and/or pharmaceutical experience strongly desired
Must be highly organized and an effective, professional communicator
Professional experience using Microsoft Office 365 Suite and Adobe Acrobat required – experience using Smartsheet or other PMO platforms strongly desired

Responsibilities

Communicate objectives and priorities clearly, ensuring projects are completed on time, on budget, and error-free
Advocate agency, client, and regulatory submission processes
Facilitate a collaborative, steady environment to enable and encourage the best work
Provide PM leadership across a brand or brands offering a holistic view of the account, including SOW development, project planning, and staff management
Create timelines for manager and agency review, aligning to project briefs and securing team agreement
Assist in revising estimates and timelines based on project direction
Plan and lead brand launches and project kickoffs
Partner with agency development partners to ensure success in digital tactics
Convene the project team at critical points to resolve issues
Work closely with brand and agency leaders to determine resource allocation
Escalate issues to senior manager when appropriate
Oversee organization of all project-related documents
Monitor and understand hours logged against projects
Manage individual project estimates, flagging changes in direction or scope as early as possible
Prepare for and attend weekly finance meetings
Keep project team informed with the information they need to successfully execute their roles on the project
Attend weekly client status meetings, as required
Mentor Associate Project Managers and Project Coordinators, partnering with Project Coordinator supervisor to encourage engagement and completion of the Career Launcher Program
Faithfully implement agency’s job flow process, including eRouting process
Partner with creative and account leadership to produce major brand initiatives—ensure proper planning and resourcing are in line (eg, new creative campaign, App development)
Contribute new ideas within the Project Management department, share best practices based on learning, both past and present
Challenge yourself by identifying new areas of interest for personal career development
Motivate the project management team by displaying a high level of respect, positivity, accountability, and clear, proactive communication
In person client travel required
Learn and use agency tools and process
Maintain accurate time sheets on a daily basis
Ability to respond to changing conditions
Foster a positive, team atmosphere through personal accountability and helpful actions
Additional responsibilities that arise and deemed appropriate by the agency
Assist with department tasks as needed, including creating job numbers, status reports, meeting invites, and data entry
Track, organize and action all project-related email communications