Senior Project Manager, Submittals

Arcadis

18d • $93,000 - $139,000 • Hybrid

About The Position

The Project Manager, Submittals will support heavy civil and rail infrastructure projects in the Greater Toronto Area and will be responsible for managing the submittal process to ensure that project documentation is submitted, reviewed, and approved in accordance with contractual requirements, technical specifications, and project schedules. The role requires close coordination with project managers, engineers, contractors, and clients to facilitate effective communication and ensure that all documentation is properly tracked and processed throughout the submittal lifecycle.
The Project Manager, Submittals will oversee the submittals team and provide leadership in managing documentation workflows, ensuring quality control, and maintaining accurate records of submissions, revisions, and approvals. This position will play a key role in maintaining compliance with project requirements while supporting efficient project delivery through proactive coordination and reporting. The role operates in a hybrid work environment and requires regular attendance at the Toronto office.

Requirements

• Bachelor’s degree in Construction Management, Engineering, Architecture, or a related discipline, although equivalent experience in construction or infrastructure projects may also be considered.
• Minimum of ten years of relevant experience within construction, engineering, or infrastructure project environments, including at least two years in a leadership or management role related to submittals or document control.
• Strong understanding of construction drawings, specifications, and technical documentation, along with familiarity with construction contract requirements and project delivery processes.
• Strong organizational, communication, and problem-solving skills, with the ability to manage multiple priorities in a fast-paced project environment.
• Proficiency with project management tools and document control systems.
• Ability to collaborate effectively with multidisciplinary teams and stakeholders.

Nice To Haves

• Experience working on large infrastructure projects is preferred
• Familiarity with Metrolinx project agreements, particularly Schedule 10 requirements, would be considered an asset.

Responsibilities

• Managing the overall submittal process to ensure that all project documentation is prepared, submitted, reviewed, and approved in a timely and compliant manner.
• Developing and maintaining submittal schedules, monitoring submission status, and ensuring that documentation aligns with project specifications, contractual obligations, and quality standards.
• Coordinating closely with project managers, engineers, architects, subcontractors, and client representatives to address submittal requirements and ensure effective communication across project teams.
• Overseeing the preparation and distribution of submittal packages, track outstanding items, and follow up with responsible parties to maintain progress and resolve issues.
• Reviewing construction drawings, technical specifications, and related documentation to confirm completeness and compliance with project requirements.
• Maintaining detailed records of all submissions, revisions, and approvals while preparing regular reports on submittal status and documentation progress for project stakeholders.
• Ensuring that quality control procedures are followed and will assist in addressing any discrepancies or non-compliance issues that arise during the submittal process.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees