Senior Project Manager, Global Event Management

Johnson & Johnson • New Brunswick, NJ

363d

About The Position

Johnson & Johnson is currently recruiting for a Senior Project Manager, Global Event Management to join our team in New Brunswick, NJ! This position reports to the Director, Enterprise Events & Activations. The Sr. Project Manager is an enabler of successful global experiences - providing focused management and the ability to execute customized end-to-end novel solutions tailored to each meeting and event. The Sr. Project Manager is a strategic advisor who brings forward creative, boundary-pushing ideas, knowledge of designed experiences, production/staging, and transforms them into dynamic, engaging outcomes. Responsibilities include total project management for global virtual, in-person, and hybrid events. This position interacts with senior level management and manages project budgets in excess of $2 million.

Requirements

• Proven experience in project management for large-scale events
• Strong communication and negotiation skills
• Ability to manage complex budgets and financial reconciliation
• Experience with hybrid and virtual event platforms
• Strong leadership and team management skills
• Ability to work collaboratively with cross-functional teams
• Experience in risk management and compliance protocols

Nice To Haves

• Experience in the pharmaceutical or medical device industry
• Familiarity with corporate event planning and management
• Knowledge of design and production for events
• Experience with executive-level communications

Responsibilities

• Manages approximately 20-25 global CEO / Executive Committee level meetings/events per year ranging from 10 to 1,000 people
• Ability to understand multiple business segment needs and requirements (Innovative Medicine, MedTech, Corporate)
• Collaborate with cross-functional teams (communications, marketing/brand, security)
• Executive level communications
• Displays strategic planning and meeting leadership skills
• Provides comprehensive scope and project objectives
• Establishes clear roles and responsibilities for project team members
• Sets, communicates, and drives timelines
• Lead onsite project management (live or virtual); motivates and supports staff
• Manages production: live and virtual, exhibits, registration, rehearsals
• Complex budget management, recorded savings, reconciliation and coordination with Finance
• Risk management and strong negotiations skills
• Manages all project third party payments via internal credit card system; ensures invoicing dates and payment terms are met
• Ensures HCC compliance and security protocols
• Track and report on project key performance indicators and event metrics
• VIP program management (including Board of Directors, Chairman's Office, customers)
• Database and registration management (including onsite registration management & badging)
• Vendor management (including DMC, hotel, and various vendors)
• Logistics (including scheduling, deliveries, load-in/load-out)
• Procurement (including hotels, staffing, destination management companies (DMC's), communication & promotional items
• Conducts site inspections for offsite events and meetings
• Staffing Management (procurement, selection, & training)
• Works closely with Corporate Medical and Security Departments
• Amenities, uniforms and gifts (including selection, collation, distribution & warehousing)
• Décor and entertainment (including production and staging)
• Food and beverage (including menu development, guarantees, BEO's)
• Function and hospitality space (including room layouts, space planning & CAD drawings)
• Offsite hospitality (themed events, private dinners, venue rentals, offsite special events)
• Hotel accommodations (including allocation, assignments, check-in/out, luggage, payments)
• Travel (including partnership with agencies, visa processing & letters of invitations)
• Airport operations and air travel (including Corporate Aviation)
• Transportation (including fleet, drivers, routes, schedules, parking, permits)
• Ground transportation management (commercial & Corporate Fleet, air fare analysis)
• Production management and oversight of planning including RFPs for production and graphic design agencies
• Webcasting, streaming, engagement tools, filming - live and pre-recorded. Green screen recordings, Zoom recordings and webinars
• Manages agency deadlines for presentations, scripts, and graphic design
• Full run-of-show elements
• Scheduling of rehearsals, makeup, and teleprompting
• Production (including staging/exhibits, graphic design, and all audio-visual support)
• Work closely with in-house resources, TV studio & video production and J&J facilities
• Liase with communications partners (including communication strategy plan)
• Event content and design kick-off meetings
• Works closely with Sr. Visual Strategist
• Implement branded experiences - exterior, interiors, digital and print - for global projects and events
• Guide external vendors in the production of immersive hybrid experiences, exhibits, and spaces
• Manage event registration and websites
• Coordinate with design and project leads to deliver digital communications and promotions
• Manage mobile experience
• Works closely with Sr. Technical Strategist
• Manages hybrid events
• Knowledge of virtual event platforms, registration solutions and third-party applications (Poll Everywhere, CVENT, etc)
• Advances creative hybrid solutions, open to new ideas and services

Benefits

• Health insurance
• 401k
• Paid time off
• Professional development opportunities
• Flexible working hours

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Industry: Chemical Manufacturing
• Number of Employees: 5,001-10,000 employees