Senior Project Manager, Global Event Management

Johnson & Johnson-posted 11 months ago
Full-time • Senior
New Brunswick, NJ
5,001-10,000 employees
Chemical Manufacturing
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Johnson & Johnson is currently recruiting for a Senior Project Manager, Global Event Management to join our team in New Brunswick, NJ! This position reports to the Director, Enterprise Events & Activations. The Sr. Project Manager is an enabler of successful global experiences - providing focused management and the ability to execute customized end-to-end novel solutions tailored to each meeting and event. The Sr. Project Manager is a strategic advisor who brings forward creative, boundary-pushing ideas, knowledge of designed experiences, production/staging, and transforms them into dynamic, engaging outcomes. Responsibilities include total project management for global virtual, in-person, and hybrid events. This position interacts with senior level management and manages project budgets in excess of $2 million.

  • Manages approximately 20-25 global CEO / Executive Committee level meetings/events per year ranging from 10 to 1,000 people
  • Ability to understand multiple business segment needs and requirements (Innovative Medicine, MedTech, Corporate)
  • Collaborate with cross-functional teams (communications, marketing/brand, security)
  • Executive level communications
  • Displays strategic planning and meeting leadership skills
  • Provides comprehensive scope and project objectives
  • Establishes clear roles and responsibilities for project team members
  • Sets, communicates, and drives timelines
  • Lead onsite project management (live or virtual); motivates and supports staff
  • Manages production: live and virtual, exhibits, registration, rehearsals
  • Complex budget management, recorded savings, reconciliation and coordination with Finance
  • Risk management and strong negotiations skills
  • Manages all project third party payments via internal credit card system; ensures invoicing dates and payment terms are met
  • Ensures HCC compliance and security protocols
  • Track and report on project key performance indicators and event metrics
  • VIP program management (including Board of Directors, Chairman's Office, customers)
  • Database and registration management (including onsite registration management & badging)
  • Vendor management (including DMC, hotel, and various vendors)
  • Logistics (including scheduling, deliveries, load-in/load-out)
  • Procurement (including hotels, staffing, destination management companies (DMC's), communication & promotional items
  • Conducts site inspections for offsite events and meetings
  • Staffing Management (procurement, selection, & training)
  • Works closely with Corporate Medical and Security Departments
  • Amenities, uniforms and gifts (including selection, collation, distribution & warehousing)
  • Décor and entertainment (including production and staging)
  • Food and beverage (including menu development, guarantees, BEO's)
  • Function and hospitality space (including room layouts, space planning & CAD drawings)
  • Offsite hospitality (themed events, private dinners, venue rentals, offsite special events)
  • Hotel accommodations (including allocation, assignments, check-in/out, luggage, payments)
  • Travel (including partnership with agencies, visa processing & letters of invitations)
  • Airport operations and air travel (including Corporate Aviation)
  • Transportation (including fleet, drivers, routes, schedules, parking, permits)
  • Ground transportation management (commercial & Corporate Fleet, air fare analysis)
  • Production management and oversight of planning including RFPs for production and graphic design agencies
  • Webcasting, streaming, engagement tools, filming - live and pre-recorded. Green screen recordings, Zoom recordings and webinars
  • Manages agency deadlines for presentations, scripts, and graphic design
  • Full run-of-show elements
  • Scheduling of rehearsals, makeup, and teleprompting
  • Production (including staging/exhibits, graphic design, and all audio-visual support)
  • Work closely with in-house resources, TV studio & video production and J&J facilities
  • Liase with communications partners (including communication strategy plan)
  • Event content and design kick-off meetings
  • Works closely with Sr. Visual Strategist
  • Implement branded experiences - exterior, interiors, digital and print - for global projects and events
  • Guide external vendors in the production of immersive hybrid experiences, exhibits, and spaces
  • Manage event registration and websites
  • Coordinate with design and project leads to deliver digital communications and promotions
  • Manage mobile experience
  • Works closely with Sr. Technical Strategist
  • Manages hybrid events
  • Knowledge of virtual event platforms, registration solutions and third-party applications (Poll Everywhere, CVENT, etc)
  • Advances creative hybrid solutions, open to new ideas and services
  • Proven experience in project management for large-scale events
  • Strong communication and negotiation skills
  • Ability to manage complex budgets and financial reconciliation
  • Experience with hybrid and virtual event platforms
  • Strong leadership and team management skills
  • Ability to work collaboratively with cross-functional teams
  • Experience in risk management and compliance protocols
  • Experience in the pharmaceutical or medical device industry
  • Familiarity with corporate event planning and management
  • Knowledge of design and production for events
  • Experience with executive-level communications
  • Health insurance
  • 401k
  • Paid time off
  • Professional development opportunities
  • Flexible working hours
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