Senior Project Coordinator

RYAN COS. US • Cedar Rapids, IA

360d • $29 - $44

About The Position

Ryan Companies US, Inc. has an immediate career opportunity for a Senior Project Coordinator to join our team in Phoenix, Arizona! Do you enjoy working in a fast, fun, inclusive and collaborative workspace? Do you want the next chapter of your career to be with an industry leader in commercial real estate who brings a fully integrated and creative design-build approach? If this describes you, we encourage you to apply today.

Requirements

• Ability to collaborate and contribute within a team structure is required.
• Demonstrates self-motivation to accurately and efficiently complete all aspects of the project with minimal supervision.
• Strong verbal, written and analytical skills required; very strong organizational skills and a good mathematical aptitude is necessary.
• Previous administrative experience and/or construction industry experience preferred.
• Strong knowledge of Microsoft Word, Excel, Outlook, and PowerPoint.
• Ability to learn industry specific software programs including, but not limited to, Procore, DocuSign, Textura, Oracle JD Edwards Enterprise One, Nexus, Concur, CornerStone OnDemand, Building Connected, TradeTapp, Bluebeam, Buildr, Box and WebEx.
• Display willingness to make decisions; exhibit sound and accurate judgment; support and explain reasoning for decisions; include appropriate people in decision making process; make timely decisions; understand business implications of decisions.
• Demonstrate accuracy and thoroughness; attention to detail; look for ways to improve and promote quality; accept and apply feedback to improve performance; monitor own work to ensure work quality.
• Approach others in a tactful manner; react well under pressure; accept responsibility for own actions; give appropriate recognition to others.
• Exhibit confidence in self and others; inspire and motivate others to perform well; effectively influence actions and opinions of others.
• Minimum of an associate's degree or 4 year's equivalent work experience.

Responsibilities

• Support the project team, consisting of any combination of the project owner, project managers, superintendents, designers, subcontractors, and accounting administrators with day-to-day project operations including, but not limited to, project direction, planning, completion, and financial outcome.
• Solve practical problems and deal with a variety of instructions furnished in written, oral, diagram or schedule form.
• Effectively present information and respond to questions from colleagues, customers, subcontractors, consultants and vendors.
• Prioritize and plan work activities, develop realistic action plans, maintain workflow and procedures.
• Build and maintain relationships with designers/consultants, Corporate Services, vendors and subcontractors.
• Utilize integrated software systems to process and track subcontracts, change orders, drawings, RFI's, submittals, invoices and insurance certificates necessary for project teams.
• Create and maintain project documents within predominately paperless office environment utilizing integrated software systems and cloud-based network file system.
• Assist with the pre-construction efforts, as necessary. May assist with generating project proposals (i.e. RFP requests).
• Prepare trade contracts and bid packages and assist with procurement and subcontractor registration processes.
• Oversee shop drawing, submittal and construction drawing approvals, documentation, and coordination.
• Manages subcontractor billing, utilizing web-based system and prepares any necessary cost back-up for owner billing.
• Maintain a current set of drawings and specifications at all times, clearly making these documents available to the project team, internally & externally.
• Compose and/or edit communications (letters, reports, procedures, etc.) as required by Project Manager/Project Staff.
• General administrative duties, such as calendaring, correspondence, scanning, copying, data entry, supply requisitions, delivery coordination, etc.
• Act as liaison between project manager/project staff and others, such as Corporate Services, external contacts, customers, etc. Arranges and participates in internal project meetings in coordination with project team.
• Quickly responds to any job-specific accounting questions or issues.
• Assist with owner pay application preparation and processing to exact schedule requirements; assist with cost estimate database under the direction of the project manager.
• Manage the project closeout process including punch list data entry; creation of Owner Operation & Maintenance manuals and the distribution of Record Drawings, as required.
• May assist Project Manager/project staff in planning the work schedule and arranging for assignment of project personnel and equipment as needed to ensure project progresses on schedule and within prescribed budget, depending on project team.
• Constant prioritization of workload is necessary to meet project goals.
• Identify and implement cost or time savings measures.
• As necessary, attend weekly meetings, generate meeting minutes and distribute, as necessary.

Benefits

• Competitive Salary
• Medical, Dental and Vision Benefits
• Retirement and Savings Benefits
• Flexible Spending Accounts
• Life Insurance
• Educational Assistance
• Paid Time Off (PTO)
• Parenting Benefits
• Long-term Disability
• Ryan Foundation - charitable matching funds
• Paid Time for Volunteer Events

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Construction of Buildings
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees