Senior Project Coordinator

Mass General Brigham•Boston, MA

1d•$52,000 - $74,402•Hybrid

About The Position

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary Department: BWH Anesthesiology Responsible for monitoring multiple medium-to-large-scale project activities, managing documentation, and facilitating communication among team members to ensure the successful execution of projects. Tracks and ensures that the schedule, budget, and details of project tasks are well-organized. Analyzes data, prepares reports, and provides regular updates to the project team. Identifies and escalates issues and risks and recommends solutions. Leads and provides guidance and support to other administrative team members. - Takes the lead in maintaining and monitoring multiple project plans, schedules, work hours, budgets, and expenditures. - Organizes, attends, and participates in stakeholder meetings. - Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project. - Assesses and escalates project risks and issues, providing solutions. - Conducts research, maintains and analyzes data in systems, and develops reports to support projects. - Liaise with the project team and key stakeholders to help define project requirements, scope, and objectives that align with organizational goals. - Assigns and monitors resources effectively to boost project efficiency and maximize deliverables. This position supports the BWH Anesthesiology Residency Program. Role Specific Responsibilities: Resident Compliance Monitors all ACGME compliance audits (case log and evaluations) for CA-1 to CA-3 residents. Manages all New Innovation needs throughout the academic year and the transition of the new academic year. Works with the Faculty Development Team to monitor the faculty completion rate of resident evaluations. Direct oversight of CA-1 AMIGO training and tracking of the training. Resident Schedules Monitors all CA-1 to CA-3 rotation schedule changes in Qgenda based on changes from the Assistant Program Director. Direct oversight of all credentialing and onboarding of rotations at BCH, Lahey and MEE. Processes all international paperwork for resident rotations. Resident Contracts Direct oversight of resident contract renewals. Director oversight of resident moonlighting tracking mechanisms. Annual and Miscellaneous Tasks Processes verifications and provides notary services. Collaborates with AMC Administrative Director and Program Managers on residency recruitment and graduation activities. Collaborates with Program Manager on any annual onboarding needs to transition the academic year. Collaborates with Program Manager on PGY-1 and CA-1 onboarding needs. Provides office coverage as needed.

Requirements

Bachelor's Degree is required.
Project management or project support experience 1-2 years is required.
Ability to prioritize, delegate, and manage multiple projects and responsibilities simultaneously and with limited supervision.
Ability to work in a fast-paced environment with various leaders.
Strong oral and written communication skills.
Strong time management skills.
Ability to change work schedule as needed.
Some weekends are required in this role.

Responsibilities

Takes the lead in maintaining and monitoring multiple project plans, schedules, work hours, budgets, and expenditures.
Organizes, attends, and participates in stakeholder meetings.
Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project.
Assesses and escalates project risks and issues, providing solutions.
Conducts research, maintains and analyzes data in systems, and develops reports to support projects.
Liaise with the project team and key stakeholders to help define project requirements, scope, and objectives that align with organizational goals.
Assigns and monitors resources effectively to boost project efficiency and maximize deliverables.
Monitors all ACGME compliance audits (case log and evaluations) for CA-1 to CA-3 residents.
Manages all New Innovation needs throughout the academic year and the transition of the new academic year.
Works with the Faculty Development Team to monitor the faculty completion rate of resident evaluations.
Direct oversight of CA-1 AMIGO training and tracking of the training.
Monitors all CA-1 to CA-3 rotation schedule changes in Qgenda based on changes from the Assistant Program Director.
Direct oversight of all credentialing and onboarding of rotations at BCH, Lahey and MEE.
Processes all international paperwork for resident rotations.
Direct oversight of resident contract renewals.
Director oversight of resident moonlighting tracking mechanisms.
Processes verifications and provides notary services.
Collaborates with AMC Administrative Director and Program Managers on residency recruitment and graduation activities.
Collaborates with Program Manager on any annual onboarding needs to transition the academic year.
Collaborates with Program Manager on PGY-1 and CA-1 onboarding needs.
Provides office coverage as needed.