Senior Project Controls Professional

Haley & Aldrich•Holicong, PA

14d•Onsite

About The Position

Find your path and enjoy the journey at Haley & Aldrich. With us, you'll tackle clients' most meaningful challenges in the built and natural environments - and, in turn, build stronger communities. You'll work with teams of passionate colleagues, driven by a commitment to technical excellence and continuous learning. As a company, we aim to build a world where communities go beyond resilience, embracing change as an opportunity to enhance safety, well-being, and quality of life. Join us to accelerate this vision and your professional development. We are looking to add new talent to our growing team! We are currently seeking a Senior Project Controls Professional to work in an advanced project administration support role to complex projects with highly skilled professionals on diverse project teams. This is an excellent opportunity to join a dynamic group and company and get involved in projects with a diversity of challenges. This is a full-time position located in our Holicong, PA office. The ideal candidate should have a minimum of 5 years of experience in project administration support in cost accounting, preparation of presentations, property management, land use agreements (e.g., access agreements, deed restrictions), environmental/land use consulting, schedule preparation, and advanced capabilities in preparation of presentations and graphics linked to Excel tables. Part of your responsibilities will entail compiling and preparing monthly invoice deliverables, tracking costs for government cost reimbursements, preparing cost projections and taking part in preparing monthly progress/cost submission reports in collaboration with the technical team for two Superfund remediation sites. The successful candidate will also be responsible as part of team for site operations functions including responsibility for administrating the security system, IT coordination, utilities, and managing facilities contractors.

Requirements

5+ years' experience in project administration, including invoicing, budget tracking (advanced Excel), graphic illustrations of cost and budget summaries, and scheduling.
Bachelor's degree or higher in business administration, accounting or related field required
Advanced skills in MS Office 365 programs
Advanced communication skills, written and verbal with a wide variety of stakeholders
Proficiency with environmental regulatory programs desired, especially permitting
Experience in real estate, property and facilities management
Editing and document production, preferably within engineering or consulting.
Proficiency in Adobe Acrobat DC Pro for document management, editing, and form creation
Excellent organizational and time management skills - ability to prioritize tasks across multiple simultaneous assignments and handle peak volume independently
Strong interpersonal skills and professionalism—collaborative approach with positive, team-oriented attitude

Nice To Haves

Experience with negotiating and maintaining access agreements for real property a plus
Advanced coursework in MS Office highly preferred
Environmental Science and Regulations, Sustainability, Real Estate Practice, Land Use Planning, Paralegal and/or Project Management Coursework a plus

Responsibilities

Manage invoice processing, subcontractor invoice reviews and tracking project expenses
Perform bookkeeping and cost-accounting tasks following SOPs for consistency with contract and legal document requirements.
Prepare presentations of summaries of project costs and cost projections, with integrated use of MS Office programs
Coordinate and support negotiation and detailed tracking of property access agreements, communications with landowners and field teams, and deed notices
Prepare and coordinate preparation of figures and graphics with internal and external sources of support.
Produce, assemble, and secure large PDF documents using Adobe Acrobat DC Pro, including converting, combining, and form creation.
Prepare and distribute project documentation (status reports, meeting materials), including postings to SharePoint sites and Autodesk
Deliver reports to clients and agency personnel
Plan, multi-task, and manage multiple concurrent project activities with strong attention to detail and organization
Proficiently edit, proofread, and review technical and regulatory-related documents (e.g., permits) to ensure they meet corporate quality standards and support the needs of the Senior Principal.
Maintain project files and archiving system
Remain flexible and respond proactively to shifting priorities and tight deadlines
Schedules and attends meetings taking notes and recording minutes.
Coordinates and schedules of travel, meetings, and appointments for project personnel, as requested
Perform research assignments on technical topics, sustainability, environmental, and regulatory topics per the direction of the Senior Principal.
Facilitate communication among team members, stakeholders and external partners. Foster professional relationships, act as a team player, and contribute to a positive and inclusive work environment.
Contribute ideas for process improvement and administrative best practices.