Part Time Senior Program Specialist - Park Ranger Program

City of Anaheim (CA)•Anaheim, CA

62d

About The Position

The City of Anaheim's Community Services Department is seeking a Senior Program Specialist for the Park Ranger Program. Under minimal supervision, this position supports the Park Ranger program with a variety of administrative duties, including but not limited to: ordering supplies, maintaining uniform and equipment inventory, writing and filing reports, reviewing patrol logs, establishing and coordinating a vehicle maintenance schedule, conducting training sessions, assisting with city-wide special events, and scheduling part-time staff using When to Work. This position works closely with the Park Rangers. This position is a year-round, part time position that averages 30 hours per week, though no minimum number of hours are guaranteed. The schedule can vary and will include Monday through Friday, with nights, weekends, and holiday hours required. The position is required to provide a minimum of 30 hours of availability and must be available on Mondays between 8am-4pm, Fridays between 10am-6pm, and at least one weekend day (Saturday or Sunday) from 12pm-8pm. DISTINGUISING CHARACTERISTICS: This is the journey level classification in the Recreation Services series. Incumbents are responsible for program planning, staff supervision and administration for a particular recreational services program or functional area.

Requirements

Two (2) years journey level experience related to the recreational program to which assigned, including supervision of employees and volunteers.
Knowledge of: Principles of employee and volunteer supervision and training; principles, practices, and service delivery needs related to the program area(s) to which assigned.
Knowledge of: Procedures for overseeing; planning, implementing, and maintaining a variety of recreation and leisure activities and programs; recreational, cultural, age-specific, and social needs of the community.
Knowledge of: Applicable Federal, State, and local laws, regulations, codes, and guidelines related to the program area and facilities to which assigned.
Knowledge of: Recreation site management and oversight.
Knowledge of: Safety principles and practices, including basic first aid and adult and/or child cardiopulmonary resuscitation (CPR) methods; applicable safety precautions and procedures related to the program area(s) and facilities to which assigned.
Knowledge of: Principles and practices of basic public relations techniques.
Knowledge of: Principles and procedures of record keeping, cash handling, and report preparation.
Knowledge of: Business arithmetic and statistical techniques.
Knowledge of: Modern office practices, methods, computer equipment and computer applications.
Knowledge of: English usage, spelling, vocabulary, grammar, and punctuation.
Knowledge of: Techniques for effectively dealing with individuals of various ages, various socio-economic and ethnic groups, and effectively representing the City in contact with the public.
Knowledge of: Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors and City staff.
Ability to: Plan, oversee, implement, and coordinate assigned recreation program operations and activities, as well as staff, contractors, and volunteers.
Ability to: Plan and prepare recreation activities, reports, and other related program materials.
Ability to: Monitor program budget revenue and expenditures.
Ability to: Understand the organization and operation of recreation programs and facilities necessary to assume assigned responsibilities.
Ability to: Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations.
Ability to: Work independently while supervising facilities and user groups.
Ability to: Understand, interpret, and apply facility use policies and procedures.
Ability to: Provide courteous assistance to facility patrons.
Ability to: Lift and move tables and chairs and arranging facilities for community events and/or meetings.
Ability to: Handle rescues, medical emergencies and injuries in a calm and effective manner, including providing basic first aid and adult and/or child cardiopulmonary resuscitation (CPR).
Ability to: Maintain facilities and equipment in a clean, safe, and secure manner.
Ability to: Operate the Department's program registration and facility software system.
Ability to: Operate modern office equipment including computer equipment and software programs.
Ability to: Maintain accurate logs, records, and written records of work performed.
Ability to: Use English effectively to communicate in person, over the telephone, and in writing.
Ability to: Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
Ability to: Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
License/Certification Required: Possession of a valid California Driver's License by date of appointment.
Note: Possession of a current (less than two years) tuberculosis clearance slip by date of appointment.
Fingerprinting at the time of hire is a state-mandated requirement for all employees having direct contact with minors.

Responsibilities

Recruit, train, direct, evaluate, and supervise the work of subordinate staff and volunteers.
Supervise, coordinate, and evaluate a variety of recreational programs; organize a variety of tasks, track program information, track staff/volunteer hours, prepare reports, and maintain logs, work schedules, delivery routes, and financial records.
Order and maintain program supplies, equipment, and informational literature; prepare, understand, and interpret written and oral instructions, policies and procedures.
Assist in the coordination of special events; arrange for staffing of special events booths and deliveries of publicity materials.
Maintain positive working relationships with co-workers, other departments, and outside agencies; maintain high level of customer service, courtesy, and professionalism for all public contacts; communicate effectively with the public and with co-workers; establish cooperative working relationships.
Provide program information to the public over the telephone, at the front counter, as well as through the mail and e-mail; respond to citizen's requests and complaints; follow up and provide solutions to citizen problems.
Prepare community center calendars for scheduling of the proposed upcoming session of recreation classes.
Enter course and instructor information into Department's program and facility software system; reserve facilities and process registrations as needed; cancel courses in CLASS and notify patrons and community center staff of course cancellations; process refunds and Anaheim Community Foundation scholarship applications.
Create advertising contact and mailing list for newspapers, cable, radio, internet; coordinate marketing information and send out regularly scheduled new release packets; create fliers, forms, letters, activity guide copy, and write press releases.
Recruit and conduct orientations for new instructors; supervise and coordinate annual instructor evaluation process; prepare instructor payments and miscellaneous reports.
Provide information, referral, and assessments; coordinate emergency assistance, and senior wheels transportation program; assist with special events and fundraisers; develop and distribute program publicity; serve as liaison to community committees.
Serve as a liaison between the City and cable company in updating Channel 3 Slides; assist in the maintenance and updating of the Division's website.
Assist in producing fundraising materials such as letters, lists, proposals, and brochures; assist in the management of fundraising records; contact prospects by phone or written correspondence to seek donations.
Perform related duties and responsibilities as required.