Senior Program Manager

Aleto, Inc. • Falls Church, VA

21h • $130,000 - $140,000

About The Position

Aleto specializes in federal property management, space planning, and facility management. Aleto primarily supports federal government agencies to create realty solutions, provide facility and space planning support services, and enhance strategic communications. We are looking to hire motivated people who are excited to grow with us. You'll have the potential to help improve processes and help identify solutions for our government, supporting the organizations that serve American citizens across the country. We offer the opportunity to work directly with clients to have a real impact on the day-to-day operations of federal agencies. We are a growing company that stands firm on our core values: Accountability, Ingenuity, Reliability, Service, and Stewardship. This is what sets us apart from our competitors. Aleto Inc. is seeking to hire a Senior Program Manager to develop plans to operationalize or implement strategic direction and oversee the development of the day-to-day tactical plans for the project or team to ensure projects are completed on time and to specifications.

Requirements

• Must have active HSPD-12 public trust credential or be able to obtain a public trust
• U.S. Citizenship
• A Bachelor’s Degree in Business, Architecture, Engineering, or Interior Design with 10+ years of overall experience; or an equivalent combination of relevant education and work experience is desired
• 7+ years of demonstrated senior-level experience in facilities operations and maintenance of federal buildings more significant than 1 million square feet is desired
• 5+ years of supervisory experience is required
• In-depth experience working on federal contracts and familiarity with Government contracting procedures
• Experience submitting written proposals, scopes of work, scheduling, and coordinating site contractors
• Working knowledge of federal facilities management, facilities enterprise decision-making, and federal rules, policies, and practices related to federal facilities
• Experience with the government budget and financial system required
• Contract negotiation experience
• Expert in Microsoft Office (Excel, PowerPoint)
• Proficient in Microsoft Project or equivalent critical path method scheduling software
• Proven ability to develop and maintain and positive team environment
• Ability to mentor, train, and provide career path guidance to staff
• Excellent written and verbal communication skills must be comfortable presenting to clients and executive personnel
• Ability to write clearly and informatively, editing work for spelling and grammar, varying writing style to meet needs
• Highly developed interpersonal and customer relationship management skills
• Professional demeanor, strong work ethic, discrete, resourceful, and able to maintain confidentiality
• Ability to work collaboratively in a team environment
• Ability to initiate and follow through on work independently
• Ability to work in a fast-paced environment
• Excellent time management and prioritization skills
• Ability to adapt to changing priorities
• Excellent organizational skills and attention to detail
• Ability to meet assigned deadlines
• Excellent customer service, interpersonal, and negotiation skills
• Proven problem-solving skills with the ability to analyze situations, identify existing or potential problems, and recommend solutions
• Exceptional quantitative and analytical skills
• Keen analytic, organizational, and problem-solving skills to provide strategic data interpretation, rather than simple reporting
• Strong ethics and sound judgment
• Decisive, with the ability to exercise independent judgment
• In-depth understanding of organizational data and its use in management decision-making
• Ability to delegate effectively
• Highest level of integrity managing confidential information

Nice To Haves

• Background in construction management desired
• Working knowledge of BOMA, national building codes, life safety codes, ADA compliance
• Industry designation preferred (NCIDQ, Registered Architect, Professional Engineer, PMP, etc.)
• Experience with ARCHIBUS FM preferred

Responsibilities

• Delegates work and assignments to team members based on expertise, work experience, and time constraints. Acts as “air traffic controller” to assign tasks and clear obstacles for team members.
• Recruits, interviews, hires, and trains new staff in the team.
• Manages and oversees the daily workflow of the team.
• Organizes and oversees the schedules and work of team staff.
• Reports to Human Resources and Senior Management as needed on personnel matters.
• Provides continuous constructive and timely performance feedback to team members and supervisors.
• Handles team conflict resolution.
• Supervises each contractor and subcontractor to ensure that work meets quality standards and adheres to specifications.
• Organize daily activities based on the goals of the team.
• Develop and report on sustainable goals for the team.
• Evaluate and assess the programs’ strengths and weaknesses; develop corrective action plans to address the program’s weaknesses; monitor the portfolio of projects and oversee project managers to ensure goals are met and positive outcomes are achieved.
• Meet with stakeholders to discuss program status and goals and provide necessary reporting to ensure active and clear communication.
• Prepare monthly updates describing contract performance.
• Responsible for providing constant updates on the entire facility portfolio to the agency senior management, and to that end will help develop a dashboard system for the client to help manage the portfolio of projects at the agency.
• Ensure that the contract is managed in a manner that meets all contractual requirements.
• Responsible for implementing quality control measures for work streams.
• Assist the client in determining building and maintenance priorities, identify those that are of significant scope, and put in place quality control measures to ensure the successful execution of projects.
• Advise, discuss, and inform agency facilities staff members of ongoing programs, including financial, operational, and timeliness aspects of projects.
• Receive feedback from clients and use it to improve services and deliverables.

Benefits

• We offer paid vacation, sick time, paid federal holidays, parental leave, full medical/dental/vision, and a 401(k).
• Aleto employees are offered single, single-plus-one-dependent, or family medical, vision, and dental insurance plans.
• Aleto offers three medical plan options to employees. Aleto contributes 75% of the employee premium to the base medical plan and the option to “buy up” for the two additional plans.
• Aleto contributes 75% of the employee premium for the visions and dental plans.
• The option to enroll in an HSA or FSA depending on elected medical insurance coverage.
• Company-paid short-term and long-term disability insurance.
• Company-paid life insurance coverage.
• Paid time off includes eleven federal holidays. Full-time employees accrue PTO at the rate of 5 hours per pay period for a total of three weeks per year. In addition, employees are provided with a separate bank of 40 hours of paid sick leave per year.
• Aleto offers full-time employees a 401(k) qualified retirement plan. Aleto matches 100% of the first 3% of the employee's contribution, then matches 50% of the next 2% match of the contribution to the plan totaling up to 4% employer contribution.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level