Senior Program Coordinator

Duke Careers • Durham, NC

1d • $48,960 - $77,928

About The Position

The Senior Program Coordinator [or Administrative Coordinator] in Faculty Affairs provides comprehensive administrative support for the Faculty Affairs office and represents Faculty Affairs Policies to all Arts and Sciences Faculty, Faculty Leaders, and Department Administrators. The Senior Program Coordinator ensures that the work of the Faculty Affairs office meets the needs of the University and showcases excellence. The Senior Program Coordinator reports directly to the Vice Dean and collaborates closely with the Administrative Manager.

Requirements

• Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.
• Work requires three years of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.
• OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Nice To Haves

• Knowledge of SAP/Duke@Work, DFac, Tableau, and FileMaker Pro operating systems.
• Excellent organizational skills with strong skills in creating Excel Worksheets.
• Impeccable attention to detail, specifically in data entry.
• Excellent interpersonal skills, especially in clarifying policies and procedures with colleagues across the University.
• Ability to manage confidential materials and hold information confidential.
• Excellent written and verbal skills.
• Confidence in multi-tasking and navigating crises.

Responsibilities

• Manage Official Communications & Support to Faculty, Chairs, and Business Managers
• Appointment as Official Staff Liaison for Year-One Faculty and Emeritus Faculty
• Manage Faculty Leave Requests, Approvals, and Records
• Facilitate Programming for Faculty Affairs and Dean of Research Offices
• Oversee Faculty Records, Manage Records in Databases, and Generate Reports
• Administrate Faculty Reviews, APT Dossier Submissions, Distinguished Professor Submissions
• Administrate Faculty Administrative & Secondary Appointments
• Faculty Affairs Data Organization, and Analysis
• Serve as Backup to Administrative Manager/HR Business Manager, Senior
• Regular Meetings and Office Hours
• Coordinate Workflows between Faculty Affairs and Office of Finance & Administration
• Other Duties as Assigned

Benefits

• Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family- friendly and cultural programs to eligible team members.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees