Senior Program Administrator, OGC Regulation

FINRA

3d • Hybrid

About The Position

The Senior Program Administrator provides high-level administrative and programmatic support to employees and senior executives within the Office of General Counsel (OGC) Regulatory Policy, Capital Markets, and Appellate offices. This role ensures the efficient operation of the offices’ administrative processes, coordinates programs, maintains policies and procedures, and supports the continuous improvement of OGC’s administrative and programmatic functions.

Requirements

• Bachelor’s degree in Business Administration, Legal Studies, or a related field (or equivalent experience), and a minimum of six years of experience in an administrative or program management role, preferably within a legal or regulatory environment.
• Strong organizational and time-management skills with a proven ability to manage multiple priorities and deadlines.
• Excellent written and oral communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Experience supporting senior executives or working within a legal or regulatory framework.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with document management software preferred.

Nice To Haves

• Prior participation in project(s) to adopt new technology solutions for administrative or program-specific functions preferred.

Responsibilities

• Provide high-quality administrative support for OGC Regulation offices to ensure smooth day-to-day operations and availability of essential support to employees and leadership.
• Evaluate and refine organizational systems and workflows to enhance operational efficiency and effectiveness.
• Plan and coordinate OGC programs, initiatives, and events.
• Oversee preparation of agendas, materials, logistics and follow-up for staff and regulatory meetings.
• Prepare reports, presentations, and correspondence supporting regulatory processes and administrative functions.
• Communicate effectively with OGC staff to ensure the clear, consistent, and timely flow of information.
• Facilitate on-demand access to information and resources.
• Manage budget preparation, tracking, and expense reconciliation for OGC programs and activities.
• Negotiate and manage vendor contracts where needed.
• Maintain OGC policies and procedures to ensure alignment with organizational standards and regulatory requirements.
• Communicate policy updates to staff and provide guidance on implementation and adherence.
• Support strategic planning and goal setting in accordance with FINRA’s culture of measurement and improvement.
• Assist OGC in tracking key operational measurements and achievement of objectives and key results.
• Represent OGC in cross-departmental initiatives, committees, and working groups.
• Act as liaison with other departments and external organizations, as needed.
• Oversee document management processes and technology support needs for OGC.
• Establish cross-departmental networks to maintain awareness of best practices and new capabilities.
• Champion OGC participation in reviews of innovative products and approaches.
• Demonstration of FINRA’s values.
• Collaboration, both in-person and virtually, in furtherance of FINRA’s mission of investor protection and market integrity.

Benefits

• Employees may be eligible for a discretionary bonus in addition to base pay.
• Non-exempt employees are also eligible for overtime pay in accordance with federal, state, or local law.
• As part of its dedication to employee wellness, FINRA provides comprehensive health, dental and vision insurance.
• Additional insurance includes basic life, accidental death and dismemberment, supplemental life, spouse/domestic partner and dependent life, and spouse/domestic partner and dependent accidental death and dismemberment, short- and long-term disability, long-term care, business travel accident, disability and legal.
• FINRA offers immediate participation and vesting in a 401(k) plan with company match and eligibility for participation in an additional FINRA-funded retirement contribution, tuition reimbursement, commuter benefits, and other benefits that support employee wellness, such as adoption assistance, backup family care, surrogacy benefits, employee assistance, and wellness programs.
• Time Off and Paid Leave FINRA encourages its employees to focus on their health and wellness in many ways, including through a generous time-off program of 15 days of paid time off, 5 personal days and 9 sick days, unless otherwise required by law (all pro-rated in the first year).
• Additionally, we are proud to support our communities by providing two volunteer service days (based on full-time schedule).
• Other paid leave includes military leave, jury duty leave, bereavement leave, voting and election official leave for federal, state or local primary and general elections, care of a family member leave (available after 90 days of employment); and childbirth and parental leave (available after 90 days of employment).
• Full-time employees receive nine paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees