Senior Portfolio Manager

Oakland Housing Authority • Oakland, CA

just now • $145,025 - $168,185

About The Position

Under the direction of the Assistant Director of Property Operations, the Senior Portfolio Manager is responsible for the overall operation of assigned Oakland Housing Authority owned or contract managed rental housing, facilities, and other real properties, and the day to day implementation of policies, procedures and programs that ensure well- managed, well-maintained properties.

Requirements

• Three (3) years’ experience managing/supervising multiple rental properties
• Bachelor’s degree
• Knowledge of the Section 42 Tax Credit Program.
• Knowledge of HUD, local, city, and state affordable housing programs and public housing authority programs
• Must possess a valid California Class C driver’s license and have and maintain an insurable driving record.

Nice To Haves

• Bilingual Skills in ASL, Mandarin, Cantonese, Vietnamese and/or Spanish are a plus
• An equivalent combination of education, training and experience will be considered.

Responsibilities

• Manages the day-to-day administration of the property office in a clean and well- organized manner
• Ensures compliance with regulatory agencies, federal, state and local laws, including compliance with all tenant rental eligibility requirements, rental integrity and lease requirements
• Conducts quality control inspections regarding the work of all vendors and staff
• Ensures all vacancies are filled in a timely manner as directed by applicable program policies, regulations and Authority requirements
• Ensures compliance with regulatory requirements, which includes but is not limited to posting notices and occupancy permits
• Works on concurrent projects and meets deadlines
• Prepares and submits reports in an accurate and timely manner
• Processes, completes and maintains accurate resident files within established regulatory guidelines
• Supervises and monitors staff to ensure that all staff adheres to Authority policies, procedures procurement policies and applicable program regulations
• Implements & provides oversight of contractual services for, maintenance and other related services
• Responds, as necessary, to emergencies during non-traditional work hours throughout the Authority’s portfolio of properties for purposes of conducting any and/or all of essential job duties
• Assists in the preparation and monitoring of annual operating and capital budgets
• Generates budget variance reports as assigned
• Meets program objectives and goals in relation to budget, quality and delivery of service
• Reviews financial statements and reports related to the properties assigned for accuracy, consistency and timeliness
• Monitors purchases to ensure compliance with procurement policies and verifies purchases are used in the course of Authority business
• Ensures rents are collected in a timely manner and in accordance with all Authority policies, procedures and  applicable program regulations
• Reviews rent increases and ensure that they are accurate and submitted in a timely manner.
• In conjunction with the Human Resources Department, interviews and recommends hires and terminations of Property Operations staff. Additionally, the Senior Portfolio Manager will be expected to train, conduct performance evaluations, counsel, and motivate staff in accordance with the Authority’s Personnel Policies and Procedures as stipulated in the Employee Manual & the applicable Union Memorandum of Understanding contract (MOU)
• Conducts timely annual performance evaluations of all staff and establishing goals and objectives for the next performance evaluation period
• Reviews, approves employee timecards based on the posted Authority payroll schedule
• Develops and maintains good working relationships, providing leadership, and encouraging teamwork and cooperation among all staff members
• In conjunction with the Risk Management Department, develops, implements and enforces the Authority’s safety program with staff and responds timely to insurance claims.
• Supervises assigned staff, including all vendor and temporary personnel working at the property and ensures completion and quality of work provided
• Ensures the scheduling of routine and preventative maintenance work and regular follow-up inspections
• Regularly walks assigned property or portfolio to ensure that common areas, such as landscaping, laundry, etc., meet Authority expectations
• Ensures timely completion of work orders and turnover of vacant units
• Performs annual or as-needed inspections of units and follows up with housekeeping letters, preparation of work orders and maintenance of charge- backs to residents
• Ensures preventative maintenance schedules are followed for assigned Authority owned or managed assets
• Audits and reviews inventory of supplies and tools assigned to staff
• Ensures that all staff adhere to safety and maintenance requirements of the Authority
• Ensures that the Safety Data Sheets (SDS) as well as all other applicable safety related inspections and reports are updated and completed

Benefits

• Employees of the Authority enjoy a competitive fringe benefit program.
• SICK LEAVE is accrued at the rate of one day per month.
• VACATION LEAVE for new employees is accrued at the rate of 10 days each year. There are also fifteen (15) paid holidays each year.
• RETIREMENT - The Authority is a member of the Public Employees' Retirement System (PERS). The Authority also participates in Social Security.
• HEALTH, DENTAL, AND VISION INSURANCE is available.
• GROUP LIFE INSURANCE is fully paid by the Authority.
• Management, supervisory, professional and confidential employees are also entitled to a management benefit package allowance and five days of administrative leave per year.
• The Oakland Housing Authority does not discriminate on the basis of race, color, national origin, gender, sexual orientation, religion, age, veteran's status or disability in the employment or the provision of services.
• In compliance with the federal, state and local disability laws, the Oakland Housing Authority will provide equal employment opportunities to all qualified individuals, without regard to disability. The Authority is committed to making reasonable efforts in the examination process to accommodate applicants with disabilities. Individuals requesting reasonable accommodation in the examination process must do so no later than five (5) working days after the point of invitation by the Authority to an examination, otherwise it may not be possible to arrange accommodation for this selection process. The Human Resources Department will make reasonable efforts in the examination process to accommodate disabled applicants. Applicants with special needs, please call [phone] (voice); [phone] (TDD).

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Number of Employees: 101-250 employees