Senior Portfolio Administration Coordinator
About The Position
POSITION SUMMARY Responsible for the day-to-day transaction management of a portfolio of properties on behalf of one or more national and/or global corporate services clients. Responsibilities include market optimization planning, monitoring internal/external workflows to ensure consistent quality of service and work product and mentoring and/or oversight of the Transaction Coordinator role. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES General: • Assist with the implementation of portfolio plans that align with client’s real estate goals and objectives • Collaborate with C&W and non C&W brokerage professionals to ensure effective negotiations of business terms for a wide variety of transactions including lease, sale, sublease and purchase • Manage the flow of key documentation and client communications • Review, and interpret financial analysis • Oversee revenue tracking of all transactions • Maintain database of transaction activity • Ensure accuracy of all transaction reports • Present transaction activity to client • Lead and/or facilitate client meetings • Provide suggestions for process and technical improvements relating to the transaction process • Assist with the on-boarding of new team members • May provide supervision for transactional team members and others team members supporting the transaction activity of the relationship Process Management: • Assist with the development of standard forms and procedures • Implement standardized processes/playbooks that create maximum efficiencies and add value • Assist in measuring transactional performance • Ensure that all client and broker engagement documentation is executed Transaction Management: • Coordinate field broker selection process • Assist with determining client needs and communicate project parameters • Coordinate negotiations and management of transactions • Coordinate legal review of all client leased/owned documents • Ensure accuracy of financial data and reporting • Resolve landlord/tenant disputes • Coordinate client site visits/market tours • Ensure all State real estate standards are met • Assist in the management of client rebate account Strategic Planning: • Assist in the development of strategic real estate plans • Identify occupancy cost opportunities • Ensure implementation of agreed upon strategy • Produce and/or support business case development • Execute strategies by developing action plans
Requirements
- Client Service Skills
- Communication Proficiency (oral and written)
- Financial Analysis
- Negotiation Skills
- Organization Skills
- Teamwork Orientation
- Multi-Tasking
- Bachelor’s degree (BA/BS) required in any field; finance/real estate preferred
- 3+ years of real estate experience in transactions management or corporate real estate
Responsibilities
- Assist with the implementation of portfolio plans that align with client’s real estate goals and objectives
- Collaborate with C&W and non C&W brokerage professionals to ensure effective negotiations of business terms for a wide variety of transactions including lease, sale, sublease and purchase
- Manage the flow of key documentation and client communications
- Review, and interpret financial analysis
- Oversee revenue tracking of all transactions
- Maintain database of transaction activity
- Ensure accuracy of all transaction reports
- Present transaction activity to client
- Lead and/or facilitate client meetings
- Provide suggestions for process and technical improvements relating to the transaction process
- Assist with the on-boarding of new team members
- May provide supervision for transactional team members and others team members supporting the transaction activity of the relationship
- Assist with the development of standard forms and procedures
- Implement standardized processes/playbooks that create maximum efficiencies and add value
- Assist in measuring transactional performance
- Ensure that all client and broker engagement documentation is executed
- Coordinate field broker selection process
- Assist with determining client needs and communicate project parameters
- Coordinate negotiations and management of transactions
- Coordinate legal review of all client leased/owned documents
- Ensure accuracy of financial data and reporting
- Resolve landlord/tenant disputes
- Coordinate client site visits/market tours
- Ensure all State real estate standards are met
- Assist in the management of client rebate account
- Assist in the development of strategic real estate plans
- Identify occupancy cost opportunities
- Ensure implementation of agreed upon strategy
- Produce and/or support business case development
- Execute strategies by developing action plans
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
