Senior Policies, Programs, and Compliance Administrator

National Renewable Energy Laboratory

2d • $83,600 - $180,700

About The Position

The Acquisition Services Polices, Programs, and Compliance (PPC) Team ensures the effective development, implementation, and enforcement of procurement policies and procedures within Acquisition Services, the OCFO, and NLR. The primary overall purpose of the Sr. PPC Administrator job is to ensure the effective development, implementation, and enforcement of procurement policies and procedures, manage compliance and quality control, and provide strategic support and training. They are also responsible for solving problems within the programs managed by PPC and ensuring timely project and task completion through collaboration and effective administration of PPC systems. The role requires a high degree of attention to detail and ability to identify discrepencies among policies, procedures, forms, templates, and practice are required. Will be responsible for reviewing and preparing materials for review and approval by executive leadership and DOE partners.

Requirements

• Relevant Bachelor's Degree and 9 or more years of experience or equivalent relevant education/experience. Or, relevant Master's Degree and 7 or more years of experience or equivalent relevant education/experience. Or, relevant PhD and 4 or more years of experience or equivalent relevant education/experience. Or, relevant JD and 4 or more years of experience or equivalent relevant education/experience.
• Applies extensive technical expertise, and has full knowledge of other related disciplines.
• Contributes to the development of new concepts, techniques and standards.
• Considered internal subject matter expert.
• Extensive knowledge of laws, regulations, principles, procedures and practices related to specific field.
• Excellent leadership, project management and problem solving skills.
• Ability to use various computer software programs.
• Must meet educational requirements prior to employment start date.
• Specific Educational Credentials: MUST have foundational digital skills and be able to expertly navigate a PC user interface, proficiently speak/write English.
• Deep knowledge of supply-chain management and federal procurement practices is required.
• Experience in a procurement compliance role in a federal environment.
• Policy and procedure development, rollout, and maintenance in a digital environment.
• Technical writing and editing experience preferred.
• Experience with training staff in new office guidance, public speaking preferred.
• Thorough understanding of procurement laws, regulations (e.g., FAR, DEAR), principles, and practices is required.
• Attention to detail and ability to identify discrepancies among policies, procedures, forms, templates, and practice are required.
• Strong problem-solving skills and the ability to bring projects through to completion in a timely manner are required.
• Ability to learn quickly and use various computer software programs (e.g., SharePoint, Smartsheet) preferred.

Nice To Haves

• Experience with government audits such as Contractor Purchasing System Review (CPSR), Procurement Evaluation and Review Team (PERT) audit, Defense Contract Audit Agency (DCAA) audit is preferred.
• Certified Internal Auditor (CIA) preferred and Certified Professional Contract Manager (CPCM) preferred.
• Understanding of how audits are conducted, and corrective action plans are created & implemented is preferred.
• Knowledge related to the use of SharePoint, Smartsheet, and document management software is preferred.
• General knowledge of NLR, OCFO, and Acquisition Services systems is preferred.
• Technical writing and editing skills are preferred.

Responsibilities

• Policy Development and Implementation: Draft, revise, and enforce procurement policies and procedures, ensuring alignment with Prime contract, and maintaining guidance documentation.
• Compliance Oversight: Monitor procurement activities for adherence to established policies and procedures, including leading internal and ongoing file surveillance efforts. Investigate and resolve compliance violations or irregularities.
• Quality Checking: Review of high-value/high-risk procurement packages for quality and completeness, especially those that are going to be reviewed by DOE. Can also be performed on as needed/requested basis by Acquisition Services management or staff.
• Training Coordination: Collaborate with other teams in Acquisition Services and departments at NLR to deliver relevant training to Acquisition Services and the lab, as necessary.
• Strategic Support: Analyze data to identify trends and recommend improvements or training opportunities for Acquisition Services staff of lab personnel.
• Problem Solving: Solve issues that arise throughout the management of programs that PPC manages. This may include conflict resolution between members of the PPC team or stakeholders. It may also mean problems with resources, project delivery, or expectations. Problem solving is an essential duty for handling issues programs may face.
• Administration of PPC Systems: Will serve as the main point of contact for AS staff on tools (SharePoint, Smartsheet, Outlook, document management systems) that support the policies and programs maintained by PPC.
• Collaboration Across the Laboratory: Collaborate with internal AS teams and lab stakeholders (including legal and internal audit) to ensure proper resource involvement and allocation, scope definition accuracy, and proper subject matter expertise involvement throughout the management and maintenance of policies, procedures, forms, and templates.
• Department Representation: Represents the department in audits, community of practice meetings, and public forums.
• Project and Task Time Management: Success or failure will often be judged by whether it has been completed/delivered on time. Therefore, meeting deadlines is an essential responsibility for this role.

Benefits

• Benefits include medical, dental, and vision insurance; short- and long-term disability insurance; pension benefits; 403(b) Employee Savings Plan with employer match; life and accidental death and dismemberment (AD&D) insurance; personal time off (PTO) and sick leave; paid holidays; and tuition reimbursement.
• NLR employees may be eligible for, but are not guaranteed, performance-, merit-, and achievement- based awards that include a monetary component.
• Some positions may be eligible for relocation expense reimbursement.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Number of Employees: 1,001-5,000 employees