Senior Police Records Specialist

City of Chula Vista, CA • Chula Vista, CA

131d

About The Position

The Police Records Specialist position provides lead direction and performs office support work related to police records and similar law enforcement functions. This role includes training and reviewing the work of others, as well as performing related tasks. It is characterized as the advanced-journey/lead level class in the Police Records Specialist series, where employees are expected to perform a full range of duties with minimal supervision. The position requires a comprehensive understanding of operating procedures and policies within the work unit.

Requirements

• Two years of law enforcement office support experience with public contact.
• Training equivalent to the completion of the twelfth grade.
• Typing certificate showing ability to type at a net rate of 35 words per minute or higher with 5 errors or less.

Responsibilities

• Provide lead role performing office support work related to police records and similar law enforcement functions.
• Lead, assign, train, and review the work of assigned staff.
• Train other support staff in performing office support work related to police records.
• Staff the front counter at the Police Department and assist the public and law enforcement officers.
• Provide information to visitors and outside agencies that requires judgment and interpretation of policies.
• Receive non-emergency calls from the public and provide information on department programs and policies.
• Break, sort, and organize citations and other police documents for the court.
• Review documents for errors or omissions and refer to appropriate issuing officers for correction.
• Maintain records and files of citations, warrants, arrests, and crime cases.
• Retrieve and make copies of accident, crime, and arrest reports.
• Respond to requests for copies of police reports in accordance with established policies.
• Code and tally data from police records and reports.
• Prepare periodic statistical reports for management review.
• Collect and account for fees charged for various services.
• Provide clerical support for assigned special projects.
• Ensure confidentiality of information is maintained according to applicable laws.
• Determine proper authority of callers and release criminal record information to law enforcement.
• Inspect motor vehicles to ensure compliance with citations.
• Verify current registration and proof of ownership for impounded vehicles.
• Type correspondence, reports, forms, and other police documents.
• Proofread and check typed materials for accuracy and compliance with policies.
• Retrieve and release results of laboratory analysis of blood and urine tests.
• Obtain fingerprints of registrants and non-criminal applicants.
• Scan and route documents and assist with maintenance of the Police Department's Laserfiche system.
• Build and maintain positive working relationships with co-workers and the public.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Amusement, Gambling, and Recreation Industries
• Education Level: High school or GED
• Number of Employees: 11-50 employees