Senior Payroll Tax and Accounting Specialist

ProDriven Global Brands•Itasca, IL

11d•$81,000 - $99,000•Hybrid

About The Position

WHY PRODRIVEN GLOBAL BRANDS? BECAUSE WE ARE THE PROFESSIONAL’S CHOICE! You will find our market leading products and brands on job sites all over the world. Focusing on end users' needs and delivering exceptional customer experience drives our success. Our entire process—from research to engineering to manufacturing to commercialization—creates products that ensure ease of use, productivity, durability and safety for the end user. On jobsites across the world, ProDriven Global Brands are most preferred. Presently this position is in a hybrid status with a minimum of 1 day per month in the office for collaboration, teamwork, and business needs. The status and minimum in-office requirements are subject to change based on evolving business needs. Overview Are you a payroll tax expert who thrives in complexity and takes pride in precision? We’re looking for a seasoned professional to own and elevate our payroll tax and accounting operations across the U.S. This is a high-impact role where your expertise directly ensures compliance, strengthens financial accuracy, and drives continuous improvement. If you enjoy solving complex payroll challenges, partnering cross-functionally, and making systems and processes better, this could be a great fit.

Requirements

Associate's degree in accounting , f inance or related field preferred or equivalent work experience
5 ~ 7 years of payroll tax and payroll accounting experience required including multi-state and Canadian payroll.
Strong Excel skills (Pivot Tables, VLOOKUPs, Business Intelligence, data validation, and analysis).
Strong understanding of payroll tax and accounting principles and general ledger reconciliation.
Experience leading quarter-end and year-end tax close activities.
Excellent attention to detail, analytical thinking, and problem-solving skills.
Ability to manage multiple priorities in a fast-paced environment
0% ~ 10% travel domestically

Responsibilities

Tax Compliance & Filings Ensure timely and accurate payroll tax filings across federal, state, and local jurisdictions (941s, W-2s, W-3s, 1099s)
Stay current on U.S. payroll tax regulations and maintain ongoing compliance Reconcile payroll tax withholdings and deposits to ensure accurate reporting and remittance
Lead quarter-end and year-end payroll tax activities, including filings, adjustments, and balancing Payroll Accounting & General Ledger Own payroll-related GL activity within UKG Pro, including balancing and maintaining accounts after each payroll
Ensure payroll journals accurately reflect wages, taxes, and benefit liabilities Reconcile payroll entries to the general ledger and partner with Finance to resolve discrepancies
Prepare and validate payroll accounting reports and maintain system structures (locations, departments, account mappings)
Audit, Reporting & Controls Prepare payroll tax and accounting reports for audits and regulatory filings
Support audits including 401(k) and workers’ compensation Respond to auditor and agency inquiries with accurate, timely documentation
Perform reconciliations across payroll registers, tax filings, and financial statements Issue Resolution & Expertise Investigate and resolve complex payroll tax discrepancies across multi-state jurisdictions
Manage escalations and high-risk compliance issues Serve as a subject matter expert for payroll tax, multi-state compliance, and payroll adjustments
Lead guided and standard adjustment processes within UKG Pro Analysis, Systems & Process Improvement Analyze payroll and tax data to identify discrepancies, trends, and compliance risks
Lead process improvements and system enhancements focused on automation, accuracy, and scalability Maintain documentation for payroll tax and accounting processes, including reconciliation procedures
Partner with Accounting and IT to strengthen payroll-to-GL integration and data accuracy Vendor Management & Multi-State Compliance Partner with external vendors (UKG, Ceridian Dayforce) to ensure accurate tax filing and reporting
Manage relationships with tax authorities and auditors to resolve issues efficiently Ensure proper setup and maintenance of tax codes and withholdings
Handle complex multi-state scenarios, including non-resident taxation and reciprocal agreements Performs other duties as assigned within the scope of responsibilities and requirements of the job
Performs Essential Job Functions and Duties with or without reasonable accommodation