Senior Payroll Specialist

Hatzel & Buehler Inc • Wilmington, DE

1d

About The Position

The Senior Payroll Specialist is responsible for company payroll functions, ensuring pay is processed on time, accurately, and in compliance with government and state regulations and for assisting the Payroll Manager with audits, trainings, and tax payments. The Senior Payroll Specialist will assist the team with hiring and terminating employees, keeping employee’s files up to date, and for processing payrolls for multiple states. Other duties and functions may include union reporting, garnishments, and certified payroll.

Requirements

• Experience: 5 or more years of In-House payroll processing experience. Union experience highly preferred. Constructions experience highly preferred.
• Skills: Strong analytical and problem-solving skills, with a keen attention to detail. Excellent communication and leadership abilities. Must be able to work in a fast paced environment with an emphasis on minimizing human error.
• Technical Knowledge: Proficiency with payroll processing systems and software, along with a solid understanding of payroll regulations.
• Education: Bachelor’s degree in Accounting, Finance, Human Resources, or a related field preferred; relevant payroll certifications (e.g., CPP - Certified Payroll Professional) are a plus and can be used in lieu of a degree.
• Attributes: Highly organized, with the ability to manage multiple tasks and priorities in a fast-paced environment. Proactive in identifying potential errors and bringing questions to the payroll managers attention.

Responsibilities

• Payroll Workflow: Independently run inhouse, full-cycle payrolls for various states accurately and in a timely manner, meeting payroll deadlines and requirements.
• Payroll Updates: Ensure accurate and timely processing of payroll updates, including new hires, terminations, and changes to pay rates, to reflect current employee status.
• Payroll Taxes: File daily, weekly, monthly, and quarterly payroll tax payments and maintain compliance with federal, state, and local deadlines.
• Record Keeping: Prepare and maintain accurate records and reports of payroll transactions, ensuring they are up-to-date and readily accessible.
• Team Leadership: Assist management with providing training to the team and be a first in line approachable teammate for day to day questions. Take questions to manager when warranted.
• Audits: Assist with running reports, pulling documentation, and gathering all required documents requested for regular audits.
• Regulatory Compliance: Ensure all payroll records comply with company policies and legal regulations, including wage and hour laws, garnishments, and benefit deductions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level