Senior Payroll Processing Supervisor

Towson University • Lexington, MA

86d

About The Position

The position involves managing all aspects of the preparation of the University’s bi-weekly Contractual payroll for submission to the Central Payroll Bureau. The role requires close monitoring of daily workflow to meet strict payroll processing deadlines imposed by the Central Payroll Bureau. The individual will provide staff with payroll training, coaching/counseling, and perform periodic performance evaluations. Additionally, the position oversees the Graduate Assistant and Resident Assistant Payment Program, including data entry of the hiring record, payment schedule, and payment setup in PeopleSoft Additional Pay. The role also manages the Student Employee Payment Program, processing web and paper timesheets, terminations, and ensuring compliance with FICA tax regulations regarding enrollment status. The individual will research problems concerning errors, rejects, pending transactions, pay rate changes, retroactive adjustments, stop payment requests, canceled checks, overtime calculations, W-2 and W-4 forms, and address changes. Active participation in payroll-related projects and testing for enhancements impacting PeopleSoft and the payroll system is also required. The position includes verifying and analyzing payroll source documents, performing detailed validation of files received from the Office of Human Resources (OHR), and troubleshooting errors with electronic files prior to submission. The individual will manage accurate PeopleSoft HR/Payroll Additional Pay module payment setup for all Contractual employees and administer the setup and maintenance of payment spreadsheets used as a control system to track biweekly payments due. The role also serves as a backup for regular payroll processing and assumes duties of the Assistant Payroll Supervisor and Payroll Manager in their absence, assisting with the cross-training of payroll staff.

Requirements

• Bachelor's degree.
• Three years of related experience.
• Thorough knowledge of complex and specialized payroll rules.
• Ability to run and troubleshoot processes and to create queries.
• Ability to provide excellent customer service and to multi-task.

Nice To Haves

• Previous experience in a Higher Education environment.
• Supervisory and team-building skills.

Responsibilities

• Manage all aspects of the preparation of the University’s bi-weekly Contractual payroll for submission to Central Payroll Bureau.
• Manage daily workflow to meet strict payroll processing deadlines.
• Provide staff with payroll training, coaching/counseling, and perform periodic performance evaluations.
• Oversee the Graduate Assistant and Resident Assistant Payment Program including data entry of the hiring record, payment schedule, and payment setup in PeopleSoft Additional Pay.
• Manage the Student Employee Payment Program including processing web and paper timesheets and processing terminations.
• Ensure compliance with FICA tax regulations regarding enrollment status.
• Research problems concerning errors, rejects, pending transactions, pay rate changes, retroactive adjustments, stop payment requests, canceled checks, overtime calculations, W-2 and W-4 forms, and address changes.
• Participate as a subject matter contributor in payroll-related projects and integrations with Human Capital Management (HCM) and Cloud HCM.
• Assist with testing for upcoming enhancements impacting PeopleSoft and the payroll system.
• Verify and perform a full analysis of payroll source documents.
• Perform detailed validation of all files received from Office of Human Resources (OHR) before processing payroll files.
• Troubleshoot and analyze all errors with the electronic file prior to submission.
• Manage accurate PeopleSoft HR/Payroll Additional Pay module payment setup for all Contractual employees.
• Administer the setup and maintenance of payment spreadsheets used as a control system to track biweekly payments due.
• Serve as the backup for regular payroll processing and assume duties of the Assistant Payroll Supervisor and Payroll Manager in their absence.
• Assist with the cross-training of payroll staff.
• Perform all other duties as assigned.

What This Job Offers

• Education Level: Bachelor's degree