Senior Payroll Administrator

Brave Health • FL

87d

About The Position

At Brave Health, we are driven by a deep commitment to transform lives by expanding access to compassionate, high-quality mental health care. By harnessing the power of technology, we break down barriers and bring mental health treatment directly to those who need it most—wherever they are. As a community health-centered organization, we are dedicated to ensuring that no one is left behind. Nearly 1 in 4 people in the U.S. receive healthcare through Medicaid, yet two-thirds of providers don’t accept it. Brave Health is stepping up to close this gap by making mental health care accessible, affordable, and life-changing for all. The Senior Payroll Administrator is a key member of the HR Operations team responsible for managing all aspects of Brave Health's full-cycle payroll processes. This role requires expertise in handling multi-state payroll, including tax payments, filings, time and attendance management, and compliance with payroll regulations. With six regular payroll cycles monthly, frequent off-cycle payrolls, and expanding multi-state responsibilities, the Senior Payroll Administrator ensures timely, accurate, and compliant payroll processes in a fast-paced start-up environment.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field preferred, or equivalent work experience.
• 5+ years of full-cycle, multi-state payroll processing experience.
• Proficiency with cloud-based payroll systems integrated with HCM or HRIS, such as ADP, BambooHR, etc.
• Comprehensive knowledge of payroll functions, including preparation, balancing, submissions, reporting, and payroll tax filings.
• Analytical & Detail-Oriented: Strong organizational skills with a focus on accuracy, confidentiality, and attention to detail.
• Communication & Problem-Solving: Skilled in resolving employee payroll questions effectively, with empathy and clear communication.
• Adaptability & Initiative: Demonstrated ability to thrive in a fast-paced environment, embracing change and supporting new payroll initiatives.
• Technical Proficiency: Advanced skills in Microsoft Office Suite (Excel, Word) and Adobe.

Nice To Haves

• Certified Payroll Professional (CPP) designation preferred.

Responsibilities

• Execute timely and accurate payroll processing for salaries, benefits, garnishments, taxes, and deductions across multiple states.
• Oversee data integration with the HRIS to payroll modules, ensuring updates for new hires, terminations, pay changes, and other key data are accurate.
• Manage multi-state tax filings and payroll compliance, staying current with federal, state, and local payroll regulations.
• Process off-cycle payrolls as needed and audit payroll data for accuracy and compliance.
• Partner with Benefits to maintain accurate benefit deductions, reimbursements, and leave payments.
• Manage 401k uploads and audits for each payroll cycle ensuring accuracy and timeliness.
• Resolve payroll-related inquiries, collaborating with employees and department leaders to address concerns effectively.
• Administer and audit time and attendance systems, ensuring accuracy in time cards, absence records, and time approvals.
• Generate and maintain standard payroll reports and ad-hoc reports for month-end close, state and federal reporting, and audits.
• Perform routine audits of payroll deductions, pay rates, and tax data points, ensuring accuracy and compliance.
• Identify and implement process improvements to enhance payroll efficiency, accuracy, and compliance, contributing to knowledge base and HR Operations insights.
• Other payroll, HR Operations, and accounting related duties as needed.

Benefits

• W2, Full-time salaried position
• Monday - Friday schedule; No on-call or weekend shifts
• Health, Dental, Vision Insurance benefits
• Vacation, Holiday and Sick time
• Close collaboration and community with peers and supervisors

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree
• Number of Employees: 501-1,000 employees