Senior Paralegal (Hybrid Role - New York)

Olaplex • New York, NY

23h • $100,000 - $120,000 • Hybrid

About The Position

This position will closely support and work collaboratively with the General Counsel, Deputy General Counsel, Senior Counsel for IP and Marketing, Corporate Counsel, and other professionals across various business units on a range of legal and administrative duties.
The desire to be part of a close-knit team that is dedicated to excellence is critical. This role requires a self-motivated and versatile individual with high-level administrative and paralegal skills who thrives in a fast-paced environment.
The ideal candidate is a technologically-fluent "force multiplier" who leverages Artificial Intelligence (AI) and Contract Lifecycle Management (CLM) platforms to drive departmental excellence and scalability.

Requirements

• Minimum of five (5) years of experience in a large law firm or corporate legal department
• A bachelor’s degree and/or an ABA-approved Paralegal Certificate is required
• Proven experience implementing or managing Contract Lifecycle Management (CLM) platforms and AI tools
• Expert-level skills in DocuSign, Google Workspace (Drive, Gmail, Calendar, Sheets), and Microsoft Office (Word, Excel, and PowerPoint)
• Entrepreneurial Grit: Ability to thrive in a remote or hybrid environment with minimal supervision. Ability to problem solve, be resourceful, communicate clearly, concisely, and effectively orally and in writing, and be accountable to executive-level stakeholders.
• Creative Curiosity: Willingness to ask questions, learn about the business, and execute on tasks, whether big or small. Ability to handle highly confidential and proprietary information with excellent judgment and integrity.
• Joy of the Build: A trust in and commitment to Olaplex’s vision and mission of category-leading science and innovation. Willingness and ability to embrace the messy middle and navigate ambiguity with agility. Highly detail-oriented with a proven ability to prioritize and complete multiple projects concurrently within strict deadlines.

Nice To Haves

• Prior trademark or intellectual property experience is a significant plus, specifically maintaining IP dockets

Responsibilities

• Manage the end-to-end CLM process, including intake, workflow automation, approval tracking, execution, and filing
• Ensure all legal records are effectively organized and searchable
• Leverage AI tools to assist with document summarization, initial contract review, and extracting critical data points to accelerate legal team turnaround times
• Assist attorneys with the management and execution of transactional matters. Assist with litigation management, including outside counsel interaction, discovery responses, and deadline tracking
• Review and extract case information and critical deadlines from email and Slack correspondence for database entry
• Run queries to generate and format reports for legal and internal stakeholders
• Conduct internet research and provide administrative support for trademark/patent clearances, filings, and enforcement matters. Maintain the accuracy of IP files and dockets
• Perform administrative duties including processing invoices through e-billing systems, expense reports, calendaring, mailing of notices, complex scheduling, and travel coordination
• Interact with internal clients and outside counsel as a professional representative of the Legal Department. Complete research and special projects as requested

Benefits

• Competitive compensation
• Work/Life Balance: Flexible paid time off, 11 paid holidays, and flexible work schedules
• Wellness: Company Contribution to Medical, Dental, and Vision Insurance for Employees and their Families, Company Paid Employee Life Insurance, Optional additional Life Insurance, and Short and Long-Term Disability Coverage Options
• Parental Leave: Up to 18 weeks for birthing-parents and up to 10 weeks for non-birthing new parents
• Financial Well-being: Roth and 401k plans: 100% match up to the first 4% and is immediately vested
• Professional Development Reimbursement Program: Career development is as important to us as we know it is to you!
• Our culture has an “attitude of gratitude” and a shared passion for our brand. Join our Bond Builder DEI committee to play a role celebrating DEI at OLAPLEX
• Products: Twenty (20) free products per year, plus a friends and family discount

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees