Senior Paralegal - Corporate & Marketing

Wella•New York, NY

5d•$115,000 - $130,000•Hybrid

About The Position

We are seeking a highly skilled and experienced Senior Paralegal to join our Legal Team supporting our Corporate and Marketing teams. This individual will play a key role in supporting the Legal Corporate team on matters related to corporate governance, subsidiary management, board administration, and corporate transactional matters. This individual will also support our Legal Marketing team on contractual, and litigation matters in the marketing area and will be liaising with various functions, and outside counsel. The ideal candidate will have a strong background in US corporate law, governance, experience reviewing form contracts, excellent organizational skills, and the ability to work independently in a fast-paced environment. This is a high-impact role for a seasoned paralegal who thrives in a dynamic legal environment and is eager to contribute to both strategic corporate initiatives and day-to-day legal operations.

Requirements

Bachelor’s degree required; paralegal certificate from an ABA-approved program preferred.
Minimum 7+ years of experience as a paralegal, with significant experience in corporate governance, subsidiary and entity management.
Contract review and contract management experience in a global corporation
Experience with contract drafting and management
Proficiency in corporate governance software/tools (CSC) and Microsoft Office Suite and SharePoint
In-depth experience working on company due diligence projects internally and on external diligence portals
Exceptional organizational, communication, and analytical skills.
Strong attention to detail and ability to manage multiple priorities effectively in a fast-paced environment
Ability to maintain confidentiality and exercise sound judgment
Strong initiative, self-starter, and team player
Ability to work in a complex and matrixed structure, partnering with stakeholders across businesses and functions

Nice To Haves

Experience working in or with highly regulated industries (e.g., beauty, retail, consumer and financial industries a big plus)
Working in international companies is a huge plus
Litigation experience in a global corporation is a plus
Experience managing document production, depositions, and filings for litigation matters is a plus
Familiarity with legal technology platforms such as contract lifecycle management (CLM) tools, e-discovery software, and AI-enabled legal research platforms is a plus
Notary Public certification strongly preferred
Fluency in French and/or Spanish is a plus

Responsibilities

Support the Corporate Team in preparation and maintenance of corporate records, including minutes, resolutions, and consents for the board of directors in an international portfolio of subsidiaries
Assist with the planning, coordination, and execution of board meetings for the subsidiaries, meeting logistics, and distribution of meeting materials.
Maintain global subsidiary corporate governance calendars (i.e. annual/quarterly as applicable) and ensure timely filings and compliance with applicable legal and regulatory requirements.
Support Senior Counsel in legal entity/subsidiary management and compliance, including formation, dissolution, and ongoing maintenance of domestic and international entities
Organize corporate documents such as bylaws, charters, and corporate policies
Maintain and update entity management systems (e.g., CSC and SharePoint).
Coordinate with local teams (legal, finance, compliance) and external counsel as needed.
Support on due diligence projects internally and on diligence portals
Notarization and Coordination: Assist in the notarization process and coordinate with directors and officers regarding appointments and removals
KYC (Know Your Customer) Requests: Support the KYC process and respond to KYC requests
Document Execution and Mailing: Collect signatures for corporate documents and manage the mailing of documents to local legal entities
Legal Entity Support: Handle requests for legal entity corporate documents
Monitor changes in governance laws, regulations and filing requirements, and assist with policy updates and implementation
Review and analyze standard form agreements, including NDAs, MSAs, SOWs, and vendor agreements, primarily in the marketing and procurement areas
Assist in drafting and revising basic contract language under attorney supervision
Help maintain and organize contract databases and/or management systems (e.g., SharePoint, CLM platforms).
Support on litigation management, including document productions