Senior Officer, Finance

University of Ottawa • Lexington, MA

4d

About The Position

Reporting to the Manager, Finance, plan and coordinate the activities related to the financial operations of the sector, including payroll verification and financial transactions in order to provide support and advice to managers and to ensure that the policies and procedures are well understood and properly implemented. In this role, your responsibilities will include: Budget: Administer internally and/or externally-funded budgets to ensure compliance with established policies. Analyze financial statements against budgets for various types of funds to identify and address any inconsistencies. Perform all research and analysis necessary to provide recommendations to managers and/or researchers on the effective preparation of budgets, budget projections and shortfalls to maximize revenue and contain expenditure. Financial: Administer the ongoing financial transaction processes for the sector, to maintain financial integrity and transparency and to ensure compliance with established policies. Act as approval agent for invoices, travel advances, requests for reimbursement and credit card statements to verify that documentation and taxation are correct. Payroll: Prepare requests for remuneration, and required documentation for the generation of contracts, and administer remuneration for casual and term employees to ensure compliance with established policies and to minimize the possibility of a negative impact on the affected employee, such as an interruption in pay. Verify payroll reports for accuracy and liaise with Payroll Services to reconcile any inconsistencies. Purchasing: Purchase goods and services for the sector, on purchase order or on credit card, in compliance with all relevant policies. Request estimates from suppliers on behalf of internal clients and provide recommendations. Records management: Maintain an effective filing and records management system to preserve confidentiality of the records and ensure that complete and accurate documentation is available for future reference or audit purposes. Reporting: Prepare various moderately complex reports, on a scheduled as well as ad-hoc basis, on financial transactions, accounts, payroll, and budget projections of the sector to support ongoing operations and strategic planning. In collaboration with Financial Resources, submit required financial data to meet reporting requirements of granting agencies. Control and prepare any financial records as required for audit. Documentation: Write and maintain procedure manuals for internal use on procedures, processes and systems related to the incumbent’s responsibilities. Supervision of others: May supervise work performed by junior administrative support roles to organize priorities and provide guidance in the attainment of individual objectives.

Requirements

• Advanced knowledge of accounting principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience.
• Minimum 3 years of demonstrated experience in a similar role.
• Knowledge of computer systems and software including financial systems, spreadsheets, databases, Internet and e-mail.
• Experience in interpreting, explaining and applying policies and regulations.
• Experience in preparing reports
• Ability to produce high quality work under pressure while meeting strict deadlines.
• Strong interpersonal and communication skills.
• Strong organizational skills.
• High level of discretion.
• Bilingualism – French and English (spoken and written)

Responsibilities

• Administer internally and/or externally-funded budgets to ensure compliance with established policies.
• Analyze financial statements against budgets for various types of funds to identify and address any inconsistencies.
• Perform all research and analysis necessary to provide recommendations to managers and/or researchers on the effective preparation of budgets, budget projections and shortfalls to maximize revenue and contain expenditure.
• Administer the ongoing financial transaction processes for the sector, to maintain financial integrity and transparency and to ensure compliance with established policies.
• Act as approval agent for invoices, travel advances, requests for reimbursement and credit card statements to verify that documentation and taxation are correct.
• Prepare requests for remuneration, and required documentation for the generation of contracts, and administer remuneration for casual and term employees to ensure compliance with established policies and to minimize the possibility of a negative impact on the affected employee, such as an interruption in pay.
• Verify payroll reports for accuracy and liaise with Payroll Services to reconcile any inconsistencies.
• Purchase goods and services for the sector, on purchase order or on credit card, in compliance with all relevant policies.
• Request estimates from suppliers on behalf of internal clients and provide recommendations.
• Maintain an effective filing and records management system to preserve confidentiality of the records and ensure that complete and accurate documentation is available for future reference or audit purposes.
• Prepare various moderately complex reports, on a scheduled as well as ad-hoc basis, on financial transactions, accounts, payroll, and budget projections of the sector to support ongoing operations and strategic planning.
• In collaboration with Financial Resources, submit required financial data to meet reporting requirements of granting agencies.
• Control and prepare any financial records as required for audit.
• Write and maintain procedure manuals for internal use on procedures, processes and systems related to the incumbent’s responsibilities.
• May supervise work performed by junior administrative support roles to organize priorities and provide guidance in the attainment of individual objectives.

Benefits

• The University of Ottawa offers a generous pay and benefits package that includes a competitive salary, a defined benefit pension plan, group insurance coverage and an employee and family assistance program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees