Senior Office Manager

Nice Group Co., Ltd. • Hoboken, NJ

269d • Remote

About The Position

We are seeking an experienced and dynamic Regional Senior Office Manager to lead and oversee day-to-day operations across multiple office locations within a defined region. This role is responsible for ensuring high standards of office functionality, employee experience, compliance, and team leadership. The ideal candidate will be highly organized, people-focused, and skilled in managing both strategic initiatives and operational details.

Requirements

• 5+ years of office management experience.
• 3+ years managing multiple sites or teams.
• Proven leadership and team development skills.
• Strong project management and organizational skills.
• Experience managing budgets and vendor contracts.
• Familiarity with hybrid work models and flexible workspace solutions (e.g., hot-desking, coworking environments).
• Excellent communication and interpersonal skills.

Nice To Haves

• Facilities or project management certifications (e.g., IFMA, PMP, LEED AP) are an advantage.

Responsibilities

• Leading and coordinate office management functions across all assigned regional offices.
• Serving as the main point of contact for office leads and administrative staff within the region.
• Standardizing office procedures, policies, and service levels to ensure consistency and operational excellence.
• Supervising and mentor local Office Managers, Receptionists, and administrative staff.
• Providing performance feedback, training, and development opportunities.
• Promoting a collaborative and inclusive team culture.
• Ensuring offices are maintained to the highest standard, including space planning, cleanliness, safety, and functionality.
• Managing vendor contracts and relationships for services such as cleaning, catering, maintenance, and security.
• Overseeing facilities projects including renovations, office moves, and space optimization.
• Managing regional office budgets and expenses, including forecasting and cost control.
• Approving purchases and oversee procurement processes related to supplies, furniture, and services.
• Providing quarterly financial reports, variance analyses, and cost-saving recommendations.
• Ensuring compliance with local laws, regulations, and internal policies related to workplace safety and operations.
• Conducting or overseeing regular safety drills, risk assessments, and audits.
• Assisting HR and/or Marketing with facilitating office events.
• Cultivating a welcoming and inclusive office environment.
• Coordinating regional events and initiatives that align with company culture and values.
• Providing regular updates and performance reports to senior leadership.
• Collaborating closely with HR, IT, Security, and other cross-functional teams.

Benefits

• Join an ever-growing, market disrupting, global company.
• Work in a fast-paced, collaborative, and creative environment.
• Endless internal career opportunities across multiple roles, disciplines, domains, and locations.
• NICE-FLEX hybrid model: 2 days working from the office and 3 days of remote work.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Industry: Professional, Scientific, and Technical Services