Senior Office & Facilities Manager- Onsite (Hybrid and Remote Not Available)

TNS • Reston, VA

291d • $121,000 - $148,000 • Onsite

About The Position

The Senior Office & Facilities Manager oversees company-wide activities, including facilities management, and managing reception services across multiple offices. This role requires the successful candidate to be onsite at our Northern VA office location.

Requirements

• Prior experience in office and facilities management.
• Excellent verbal and written communication skills.
• Experience managing external contractors.
• Knowledge of Health & Safety and Fire regulations.
• Full driving license.
• Proficiency in MS Word, PowerPoint, and Excel.
• Effective communication skills.
• Ability to manage projects and work on own initiative.
• Strong organizational and prioritization skills.

Nice To Haves

• Recognized Health and Safety qualification.

Responsibilities

• Oversee maintenance of all company sites, including managing all facilities-related contracts, including the primary maintenance contractor.
• Respond to employee requests regarding their working environment and ensure timely resolution of repairs.
• Liaise with landlords, property managers, and other tenants (where applicable).
• Review and strategize office lease agreements.
• Ensure provision of utilities and maintenance contracts, working with procurement to secure competitive pricing.
• Plan and allocate working space and desks, including space planning and conducting work area risk assessments.
• Maintain kitchen and common areas.
• Manage meeting rooms and visitor areas.
• Oversee car parking.
• Manage off-site storage facilities and recycling office furniture.
• Oversee archive storage provision.
• Provide PA and office support to the Senior Management Team.
• Manage receptionist staff, ensuring adequate cover during core business hours, planned absences, and sickness.
• Ensure provision of general stationery and office supplies.
• Ensure provision of office equipment, such as photocopiers and vending machines.
• Implement Health and Safety recommendations, including provision of first-aid and fire warden facilities.
• Conduct electrical safety and compliance testing.
• Conduct fire safety and compliance testing.
• Provide eye safety and accident policies.
• Manage emergency exits and evacuation procedures.
• Manage company pool cars, including creating and maintaining an Acceptable Usage policy for all company vehicles.
• Lead and mentor a team of facilities staff across multiple locations.
• Develop and implement facilities management strategies to support business objectives.
• Ensure compliance with all relevant regulations and standards.
• Manage budgets and financial planning for facilities operations.

Benefits

• Medical and dental coverage.
• Life insurance.
• Paid holidays and vacations.
• 401K plan with company match.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Industry: Ambulatory Health Care Services