Senior Moves Coordinator, Menlo Park

CBRE • Menlo Park, CA

298d • $105,000 - $115,000

About The Position

As a CBRE Moves Sr. Coordinator, you will provide sophisticated administrative assistance and implementation support to the Moves, Additions, and Changes (MAC) team in the delivery of projects. Move Services encompass the comprehensive management and coordination of all aspects of the physical move process. These services involve close collaboration with various departments, including Facilities, IT, Security, Occupancy Planning, Design, Fit-Up, Vendors, and other cross-functional teams, to ensure moves are driven in accordance with expectations.

Requirements

• Bachelor's degree or equivalent experience in project management, logistics, or related field.
• Minimum of 5-7 years of experience in move coordination or project management.
• Experience leading vendors, with strong interpersonal and communication skills.
• Proven experience in managing large-scale projects, including scope, budget, and schedule management.
• Strong problem-solving abilities and capacity to handle high-pressure situations.
• Strong organizational skills and attention to detail.
• Ability to work flexible hours and travel within the Bay Area as needed.
• Proficiency in software and tools (e.g., Google Suite, MS Office, etc.).
• Ability to safely lift and move up to 75 lbs.

Responsibilities

• Coordinate individual personnel moves to large-scale relocations, ensuring operational requirements and timelines are met.
• Organize personnel and equipment moves, scheduling, vendor coordination, post-move support, and cost management.
• Interface directly with end users to define project requirements.
• Develop, lead, and track move project scopes, budgets, and schedules.
• Lead and mentor a team of move coordinators.
• Work with the planning team on validation of desk locations and resolve discrepancies.
• Drive web-based move instructions and seating assignment data.
• Lead and attend regularly scheduled meetings to communicate move details.
• Provide post move support to employees.
• Implement communication plans and maintain ongoing communication throughout the project.
• Maintain accurate and comprehensive project documentation.
• Proactively identify and communicate risks to the project's scope, budget, or timeline.
• Collect and analyze move data, preparing and presenting reports on move-related details and expenditures.

Benefits

• 401(K)
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Industry: Real Estate
• Education Level: Bachelor's degree