Senior Medical Records Clerk-MSW-FT Days

Mount Sinai Health System•New York, NY

24d•$26 - $28•Onsite

About The Position

To perform complex clerical duties requiring independent judgment relating to the storage, retrieval and maintenance of medical records. Performs clerical work requiring application of various work methods and procedures and familiarity with Medical Record Department functions, policies, and practices. Is responsible for providing service to the patients/customers of the Hospital Center. Is cognizant of the philosophy, standards, objectives and policies of the Medical Record Department and the Hospital Center. Responsibilities Clinical/Technical/Service 1. Demonstrates the ability to perform technical/service/clerical tasks. 2. Retrieve medical records for all requestors and prints necessary documents from appropriate medical record systems. 3. Receives, checks, edits, assembles, analyzes, sorts (alphabetically or numerically) 4. Purges medical record documents and reports, conducting research when necessary. 5. Scans documents and reports into the Epic EMR, OnBase Document Imaging/Records Management system and performing scanning functions on the nursing units. 6. Utilizes departmental systems, including META-chart tracking, Eagle Information System, EPIC EMR, QUIC Lists, OnBase, M MODAL transcription/dictation System, CIOX correspondence, etc., to locate, maintain and update information required to perform duties. 7. Performs research to efficiently merge EMR and hard copy medical records and demographic data as required to ensure visit history information is the same as information in the Eagle registration system. 8. Performs data entry, data inquiry and data updates. 9. Prepares reports and medical records for the OnBase Imaging/Records Management System including scanning and chart auditing 10. Indexes records and information through manual or automatic indexing; assigns document types and reviews hard copy documents that have been captured during scanning. 11. Responds to inquiries regarding deficiencies, documentation requirements and physician assignment. 12. Responds to requests for information from third party requesters (physicians, insurers, attorneys, courts of law, etc.) including subpoenas. 13. Performs photocopying of complete medical records and medical record abstracts for requesters. 14. Tracks dictation sent to and received from transcription service. 15. Verifies and validates transcription services reports. 16. Receives, sorts and routes incoming mail, as required. 17. Provides front desk and telephone coverage and may act as receptionist or as backup for another member of the clerical staff. 18. Manually and electronically prepares and mails incomplete and delinquent record notification letters to physicians. 19. Provides daily productivity and statistical information to supervisor/manager. 20. Performs quality control verification for departmental processes and systems. 21. Maintains established hospital/departmental/unit policies, procedures, objectives, quality assurance, safety, environmental and infection control. 22. Assists in the care and maintenance of department equipment, including reporting systems problems to Help Desk and/or appropriate departmental staff 23. Attends meetings as required, including in-service education meetings. 24. Demonstrates the knowledge and skills necessary to provide care, based on physical, psychosocial, education, safety, and related criteria, appropriate to the age of the patients served in assigned area. Organizational/Managerial 1.Participates in the departments performance improvement activities. 2.Maintains patient/employee confidentiality in the management of information. 3.Observes the Health Care Systems compliance policies. 4.May be required to perform other duties as assigned or perform other duties when necessary. Education/Professional Development 1.Participates in the development of other staff members. 2.Meets regulatory, licenser and annual health assessment requirements. 3.Identifies learning strengths and needs. 4.Utilizes learning resources Communication/Relationships 1.Demonstrates a professional, courteous, and respectful attitude in dealing with patients, families and significant others. 2.Displays courtesy, tact and patience during interactions with all members of the hospital and extended community. Attendance and Punctuality 1.Adheres to the Hospital Centers policy on attendance and punctuality.

Requirements

High School graduation or its equivalent plus at least 2-3 years of prior medical record department experience.

Nice To Haves

Associates Degree preferred.
Registered Health Information Technology Certification preferred, RHIT (Registered Health Information Technician).

Responsibilities

Demonstrates the ability to perform technical/service/clerical tasks.
Retrieve medical records for all requestors and prints necessary documents from appropriate medical record systems.
Receives, checks, edits, assembles, analyzes, sorts (alphabetically or numerically)
Purges medical record documents and reports, conducting research when necessary.
Scans documents and reports into the Epic EMR, OnBase Document Imaging/Records Management system and performing scanning functions on the nursing units.
Utilizes departmental systems, including META-chart tracking, Eagle Information System, EPIC EMR, QUIC Lists, OnBase, M MODAL transcription/dictation System, CIOX correspondence, etc., to locate, maintain and update information required to perform duties.
Performs research to efficiently merge EMR and hard copy medical records and demographic data as required to ensure visit history information is the same as information in the Eagle registration system.
Performs data entry, data inquiry and data updates.
Prepares reports and medical records for the OnBase Imaging/Records Management System including scanning and chart auditing
Indexes records and information through manual or automatic indexing; assigns document types and reviews hard copy documents that have been captured during scanning.
Responds to inquiries regarding deficiencies, documentation requirements and physician assignment.
Responds to requests for information from third party requesters (physicians, insurers, attorneys, courts of law, etc.) including subpoenas.
Performs photocopying of complete medical records and medical record abstracts for requesters.
Tracks dictation sent to and received from transcription service.
Verifies and validates transcription services reports.
Receives, sorts and routes incoming mail, as required.
Provides front desk and telephone coverage and may act as receptionist or as backup for another member of the clerical staff.
Manually and electronically prepares and mails incomplete and delinquent record notification letters to physicians.
Provides daily productivity and statistical information to supervisor/manager.
Performs quality control verification for departmental processes and systems.
Maintains established hospital/departmental/unit policies, procedures, objectives, quality assurance, safety, environmental and infection control.
Assists in the care and maintenance of department equipment, including reporting systems problems to Help Desk and/or appropriate departmental staff
Attends meetings as required, including in-service education meetings.
Demonstrates the knowledge and skills necessary to provide care, based on physical, psychosocial, education, safety, and related criteria, appropriate to the age of the patients served in assigned area.
Participates in the departments performance improvement activities.
Maintains patient/employee confidentiality in the management of information.
Observes the Health Care Systems compliance policies.
May be required to perform other duties as assigned or perform other duties when necessary.
Participates in the development of other staff members.
Meets regulatory, licenser and annual health assessment requirements.
Identifies learning strengths and needs.
Utilizes learning resources
Demonstrates a professional, courteous, and respectful attitude in dealing with patients, families and significant others.
Displays courtesy, tact and patience during interactions with all members of the hospital and extended community.
Adheres to the Hospital Centers policy on attendance and punctuality.