Senior Marketing and Communications Coordinator

Hensel Phelps • Phoenix, AZ

95d

About The Position

The Proposal Lead is a key member of our Project Development Team responsible for growing the company's presence throughout the Southwest with a focus on client research, client development, marketing, proposal creation and management, communication strategies and outreach, and most importantly, project procurement. This role will report to the Project Development Director and work within our overall Project Development and Marketing Group. Developing and designing proposal content, client and statements of qualifications, and presentations take top priority because each of these deliverables supports bringing in new work. The proposal lead is responsible for creating and supporting the development of multiple simultaneous proposal responses including request for qualifications (RFQ) and request for proposals (RFP). The proposal lead will work closely with the proposal manager, Project Development Director and regional leadership in executing effective proposals and marketing initiatives. The Proposal Lead is responsible for authoring, editing, and organizing the various components of a proposal package to ensure content is comprehensive and client specific, and in accordance with the Hensel Phelps brand standards.

Requirements

• Bachelor's degree in marketing, communication, journalism, business administration, architecture, construction management or engineering.
• Excellent verbal and written communication skills.
• Must demonstrate strong analytical and problem-solving skills.
• 5+ years of professional experience, in the A/E/C industry.
• 3+ years of management experience in the A/E/C industry.
• 3+ years' experience with Client Relationship Management software.
• Must be highly organized with superb task management skills.
• Microsoft Office Suite Competency (Word, PowerPoint, Excel, and Outlook).
• Demonstrated strong writing, editing, and proofreading skills.
• Ability to manage multiple projects/deadlines and accommodate shifting priorities.
• Ability to effectively communicate with senior management, supervisors, peers, and clients.
• Strong accuracy and attention to detail.
• Experience conducting research and applying analytical skills.
• Ability to work independently and in a team environment.
• Thorough understanding of construction industry terminology and procedures.
• Demonstrated proficiency and competency in Adobe Creative Cloud (InDesign, Illustrator, and Photoshop) with strong graphic design and layout capabilities.

Nice To Haves

• Certified Professional Services Marketer (CPSM)

Responsibilities

• Leads/Champions all responses to Request for Qualifications (RFQs) and Request for Proposal (RFPs) efforts assigned including responses for complex design-build pursuits, CMAR, IPD, IFOA, and occasional hard bid projects.
• Ensures the highest quality and competitiveness of all RFQ/RFP responses meet or exceed the overall theme, technical scope, staff qualifications, and experience.
• Ensures quality, accuracy and graphically pleasing materials.
• Creates, maintains and ensures strong team collaboration and productivity with all required team members.
• Prepares proposal materials including graphics, writing, editing, verifying and formatting maintaining the highest quality standards of accuracy, timeliness, high and smart articulation.
• Works closely with the project team in preparation of the interview with the client and collaborates to create all presentation materials.
• Leads proposal kickoff and capture planning discussions by confirming win themes are clearly expressed and incorporated into the responses.
• Proactively tracks and maintains communication with all team members throughout the project pursuit efforts including assignments.
• Oversees input into company-wide databases with project and proposal information on an ongoing basis, as assigned.
• Coach and mentor coordinators to be prepared for additional responsibilities within the organization within the proposal focus areas.
• Be a strong ambassador, curator, and protector of the Hensel Phelps brand, ensuring consistency in corporate image and brand throughout all online activities and events.

Benefits

• Company paid medical insurance
• Life insurance
• Accidental death & dismemberment
• Long-term disability
• 401(K) retirement plan
• Health savings account (HSA)
• Employee assistance program (EAP)
• Employee paid enrollment in vision and dental insurance
• Paid time off beginning upon hire
• Annual bonus plan, subject to company and employee performance
• Company cell phone or cell phone allowance
• Vehicle or vehicle allowance
• Cost of living adjustment (COLA) may also be included

What This Job Offers

• Career Level: Mid Level
• Industry: Construction of Buildings
• Education Level: Bachelor's degree