Senior Maintenance Planner

Ghirardelli Chocolate Company•San Leandro, CA

About The Position

The Senior Maintenance Planner is responsible for supervising the efficient and effective use of planning and scheduling resources to conduct maintenance activities to maintain, improve, and build the manufacturing infrastructure. The Maintenance Department’s purpose is to Deliver Great Performance by driving world class equipment reliability. The Senior Maintenance Planner is responsible for developing and coordinating maintenance plans that support safe, reliable, and efficient plant operations across a three-shift environment.

Responsibilities

Develop and manage the maintenance work plan for a team of 30+ technicians, leveraging changeovers, weekend shutdowns, and extended planned maintenance events throughout the year.
Prioritize maintenance activities by creating detailed schedules, defining required parts and materials, identifying necessary crafts and skill sets, and coordinating resources to ensure effective execution of maintenance work.
Collaborate with the CMMS OEM to optimize system performance based on user feedback; maintain administrative-level responsibility for system organization, configuration, and continuous improvement.
Work closely with Production Planning to request and schedule maintenance windows, maintain visibility of upcoming production runs, and align capacity planning to reduce overtime and improve technician utilization.
Lead twice-weekly cross-functional planning meetings with Plant Stakeholders, Facilities, Engineering, Production, and Safety to align on priorities, address production gaps, and finalize weekend and shutdown maintenance schedules and staffing rosters.
Issue scheduled work orders and preventive maintenance (PM) activities to the maintenance team in accordance with the approved maintenance plan.
Coordinate with third-party vendors to schedule calibrations, service-level agreement (SLA) maintenance activities, and required job walk-throughs.
Communicate directly with contractor resources and monitor performance to ensure work orders are executed safely, on time, and to defined expectations.
Collaborate with the Inventory Coordinator and maintenance personnel to ensure PM kits, spare parts, and materials are staged and available to support overhauls, repairs, and planned work.
Develop, track, and report key performance indicators (KPIs), including PM and work order completion, technician utilization, and overall equipment effectiveness (OEE); update PCS and weekly performance reports.
Follow up with maintenance supervisors to ensure completed work orders are submitted in a timely manner and include feedback and recommendations for job plan improvements.
Manage and prioritize backlog work orders that require partial or full facility shutdowns, coordinating scope, timing, and resources.
Participate as a team member in process improvement and other continuous improvement initiatives as assigned.
Ensure equipment maintenance, calibrations, and preventive care meet food safety and regulatory requirements, with documentation accurately maintained and properly stored.