Senior Machine Inventory Specialist

Butler Machinery Company•Fargo, ND

4d•Onsite

About The Position

We’re looking for a Senior Machine Inventory Specialist to play a critical role in managing machine and attachment inventory across the organization. This position supports sales teams, partners closely with vendors and internal stakeholders, and helps ensure inventory accuracy, financial integrity, and smooth order fulfillment. If you’re detail-oriented, enjoy problem-solving, and thrive at the intersection of operations, inventory, and customer support, this role offers a meaningful opportunity to contribute to business performance and continuous improvement.

Requirements

Associate degree (2+ years) in Business or a related field required
Strong attention to detail and organizational skills
Clear written and verbal communication skills
Proficiency with Microsoft Office and general computer systems
Basic accounting and financial knowledge
Ability to prioritize work, meet deadlines, and manage multiple requests
Comfortable working both independently and as part of a collaborative team

Nice To Haves

Experience with equipment inventory or vendor ordering systems is a plus
Previous experience using a CRM system preferred

Responsibilities

Monitor new inventory items as they move into sale status and ensure accurate system updates.
Order machines and attachments, determining when to source new equipment versus utilizing existing inventory.
Set up new inventory records, including machine features, costs, and identification details.
Track machine and attachment transfers and maintain timely, accurate availability information.
Serve as a primary point of contact for sales teams on inventory-related questions and issues.
Research inventory options, coordinate with other dealers, and provide timely updates and solutions.
Communicate clearly regarding orders, backorders, work orders, and service or support cases.
Manage vendor program dollars, ensuring accurate claims, coding, and accruals.
Code invoices, review costs against vendor quotes, and partner with Accounts Payable as needed.
Review and update accounting accruals to help ensure expected margins are captured.
Monitor subscriptions and notify internal partners of upcoming expirations.
Maintain spreadsheets and reports for forecasting, pending sales, and equipment needs
Review KPIs and operational data to confirm business performance and identify improvement opportunities
Assist with supply chain issue resolution, including shipment errors and backorder follow-up
Contribute ideas and support implementation of process improvements and shared documentation

Benefits

10% Annual Retirement Employer Contribution, with Additional 5% Discretionary Employer Contribution
Health Insurance – 3 plan options
Health Savings Account – Employer contribution up to $1,300/year
Dependent Care Flex Spending Account
Dental Insurance – 2 plan options
Vision Insurance
Basic Life/AD&D and Supplemental Life Insurance
Employer paid Short-Term Disability Coverage – 60% of base pay/salary
Long-Term Disability Coverage
Maternity / Paternity Benefits
Holidays
Paid Time Off (PTO)
401(K) Plan
Employee Assistance Program (EAP) – including Health Coaching
SmartDollar – employer paid financial planning program
Legal Shield/ID Shield products
Voluntary Benefit options - Cancer Insurance/Accident/Hospitalization