Senior Local Office Administrator

Terracon-posted 3 months ago
Full-time • Mid Level
Springfield, MO
5,001-10,000 employees
Professional, Scientific, and Technical Services
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The Local Office Administrator oversees daily general office operations, coordinating all aspects of the daily office environment. This includes tasks such as office maintenance, ordering office supplies, and supporting fleet management administration activities. The role also involves project coordination and providing marketing support as needed.

  • Oversee the efficient and effective operations of the office by organizing and performing various office administration tasks such as ordering office supplies, coordinating and scheduling office equipment maintenance, greeting visitors, and onboarding new hires.
  • Foster employee engagement by coordinating local office events, trainings, and sharing updates on wellness initiatives and local recognition programs.
  • Resolve general office related questions including matters such as timesheets and create/update documents to answer frequently asked questions.
  • Act as the liaison with IT on computer replacements, asset inventory, and recycling old computers.
  • Support office local, state, and federal employment law compliance by maintaining correct employment law posters.
  • Support project managers on the coordination and support of projects including tracking documentation and drafting reports.
  • Provide administrative support to develop and maintain marketing materials including formatting presentations and proposals.
  • Facilitate the annual budget request process for regional fleet ordering and suggest improvements.
  • Engage in various fleet management administrative tasks such as reviewing and approving monthly vehicle rentals and processing purchase orders.
  • Serve as the point of contact for fleet management vehicle registration and maintenance scheduling.
  • Review key local office fleet management cost factors and suggest improvements.
  • Promote local office efficiency related to the vehicle/equipment telematics program administration.
  • Follow safety rules, guidelines, and standards for all projects and report any safety issues to management.
  • Maintain quality standards on all projects.
  • Perform other duties as assigned.
  • High school diploma or equivalent.
  • Minimum 5 years' relevant large local office administration and fleet management support experience.
  • Valid driver's license with acceptable violation history.
  • Medical insurance
  • Dental insurance
  • Vision insurance
  • Life insurance
  • 401(k) plan
  • Paid time off
  • Paid holidays
  • Education reimbursement
  • Various bonus programs
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