Senior Legal Assistant
About The Position
Senior Legal Assistant We are seeking an experienced, highly proactive Senior Legal Assistant to serve as the administrative and workflow lead of our 8-person in-house legal department (5 attorneys, 3 paralegals). This role is the central administrative and workflow hub of the team — ensuring deadlines are met, documents are accurately executed, tracked, and organized, systems operate efficiently, and the department runs seamlessly. This is a senior-level role for a professional who takes ownership, manages complexity with precision, and brings structure and reliability to a fast-paced legal environment.
Requirements
- 5+ years of experience as a Legal Assistant in a top-tier law firm and/or sophisticated in-house legal department.
- Experience supporting General Counsel, CLO, or senior legal leadership.
- Strong knowledge of transactional and litigation tracking, corporate governance, and contract administration.
- Advanced experience with iManage or comparable document management systems.
- Experience with CLM platforms and e-signature tools (DocuSign, Adobe Sign).
- Advanced proficiency in Microsoft Office, particularly Word formatting and document comparison.
- Exceptional organizational and deadline-management skills in high-volume environments.
- Highly proactive with a strong sense of ownership and accountability.
- Ability to quickly learn new systems and subject matter and retain information across multiple matters.
- Exceptional attention to detail.
- Calm, steady, and reliable under pressure.
- Professional judgment and discretion in handling confidential matters.
- Ability to work independently while collaborating effectively across teams.
Responsibilities
- Oversee and coordinate day-to-day administrative and operational functions of the legal department.
- Own and manage the department-wide legal calendar, including transaction deadlines, litigation deadlines, regulatory filings, board meetings, and contract renewals.
- Maintain centralized matter tracking and coordinate with outside counsel on scheduling, filings, invoices, and matter budgets.
- Oversee document management in iManage, including naming conventions, filing protocols, and matter organization.
- Manage full contract lifecycle processes: intake, routing, approvals, execution, and archiving.
- Coordinate internal and external signings, including high-volume, transaction-related closings.
- Maintain corporate records, governance materials, entity documentation, and executed agreements.
- Serve as liaison between Legal and internal departments (Acquisitions, Finance, HR, Operations, Risk & Insurance).
- Manage scheduling, correspondence, invoice processing, and legal operations reporting.
- Maintain strict confidentiality of sensitive corporate, financial, transactional and litigation matters.
Benefits
- Pay Range: $48.00 - $58.00/ hour
- Benefit package includes medical, dental, vision, Life/AD&D, 401K with company match, paid time off, and holidays.
- The Company is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
