Senior Legal Assistant

Springer Nature•New York, NY

11d•$85,000 - $100,000•Hybrid

About The Position

The Senior Legal Assistant will provide administrative and corporate governance support as the primary focus of the role, along with legal and operational assistance to a dynamic team of legal professionals in New York. Working alongside a team dedicated to delivering expert advice to the U.S. market, the position plays an important part in advancing Springer Nature’s mission and protecting its businesses and reputation globally.

Requirements

Bachelor’s degree required
Six or more years’ previous legal or high-level professional admin experience, preferably in an international company
Corporate governance experience or exposure is required; certification a plus
Familiarity with corporate law concepts and ability to support governance processes a plus
Strong organization skills and excellent time management
Excellent attention to detail, project management, and a high level of accuracy
Collaborative team player
Proficiency in Microsoft Office Suite; Workiva, Freshdesk, SharePoint, iManage, and Xflow is a plus
Professional verbal and written communication skills with the ability to communicate at all levels of the organization
High level of integrity and strong professional ethics

Responsibilities

Manage calendars, schedules, and travel arrangements, including visa applications and expense processing
Organize meetings and conference calls; prepare related documents and presentations
Maintain physical and electronic files and manage departmental office supplies
Process expenses and handle general clerical duties such as photocopying, mailing, and filing
Prepare advanced Microsoft PowerPoint presentations and Excel spreadsheets
Manage corporate secretarial functions for U.S. entities, including maintaining corporate books and records, preparing minutes and consents, officers’ certificates, and coordinating required state filings with outside counsel
Monitor alerts from corporate compliance services to help respond to government filing requirements and legal notifications
Assist with KYC and other informational requests
Provide administrative support to the U.S. legal team, including assisting with contract management, project support, and maintenance of physical and electronic files
Attend, keep minutes, and assist with the preparation of agendas for certain meetings involving major projects
Review all incoming subpoenas, complaints, and lawsuits in the U.S. and coordinate responses with appropriate members of the legal team
Assist attorneys with litigation-related tasks such as document production
Assist with the creation of intercompany agreements, including the preparation of schedules and exhibits
Support due diligence efforts in M&A transactions
Assist with legal research and analysis
Assist with management of legal team databases and document management systems, including data entry and retrieval
Provide administrative support for trademarks
Maintain standard form/model legal documentation and department training, and research materials
Review bankruptcy filing notifications to the New York office and delegate follow-up actions to appropriate attorneys or central services colleagues
Review physical mail and electronic communications sent to the New York legal department and delegate to the appropriate legal colleague or stakeholder
Support risk management oversight for U.S. market with Head of Legal
Support learning and development administration, including the facilitation of GCO programs

Benefits

Medical, Dental and Vision
401(k) with company match and contribution
Hybrid office working policy, Summer Hours, and paid time off
Flexible Spending and Commuter programs
Multiple Life insurance options
Disability coverage
Tuition Assistance
Voluntary benefits: Identity Theft Protection, Pet Insurance, and Legal Assistance Insurance
Employee Assistance Program
Family friendly benefits and a variety of employee discounts