Senior Lease Administrator

Cohesity•Santa Clara, CA

5h•$112,000 - $140,000•Hybrid

About The Position

Interested candidates based outside of the designated areas are welcome to apply, provided they have the indefinite right to work in the job location. Cohesity is a leader in AI-powered data security and management. Aided by an extensive ecosystem of partners, Cohesity makes it easy to secure, protect, manage, and get value from data — across the data center, edge, and cloud. Cohesity helps organizations defend against cybersecurity threats with comprehensive data security and management capabilities, including immutable backup snapshots, AI-based threat detection, monitoring for malicious behavior, and rapid recovery at scale. We’ve been named a Leader by multiple analyst firms and have been globally recognized for Innovation, Product Strength, and Simplicity in Design. Join us on our mission to shape the future of our industry. We are seeking an experienced Senior Lease Administrator to join our Real Estate & Workplace team and play a critical role in stewarding the accuracy, integrity, and governance of Cohesity’s global lease portfolio. This role requires a high degree of accountability and integrity, as it owns the systems, data, and processes that ensure our lease obligations are met accurately and on time. The Lease Administration Manager will work in close partnership with our outsourced lease administration provider and internal stakeholders across Finance, Accounting and Workplace. Success in this role requires collaborating across functions, ensuring transparency and trust in our real estate data, and embodying Cohesity’s RADIO values – Respect & Integrity, Authenticity, Deliver, Innovation, and Customer Obsession. These values guide how we work, how we partner, and how we deliver results. This role offers the opportunity to drive meaningful process improvements, strengthen controls, and help scale Cohesity’s real estate operations in a way that reflects our commitment to excellence, compliance, and respect for our partners and communities.

Requirements

7+ years of experience in lease administration
Strong experience managing outsourced lease administration providers
Hands-on experience with CoStar Real Estate Manager or similar lease management platforms
Deep understanding of commercial lease structures and lease financials
Proven experience reviewing rent invoices, CAM reconciliations, and operating expenses
Background spanning both tech/start-up and enterprise environments
Experience supporting ASC 842 / IFRS 16 lease accounting
Background in a multi-site or global corporate real estate portfolio
Experience driving process improvements and system optimization
Strong Excel and reporting skills
Strong organizational skills with exceptional attention to detail
Ability to remain calm, proactive, and adaptable in fast-changing or high-pressure environments
A role model for professional conduct, positive energy, and team collaboration
Ability to be on-site 3+ days/week and flexible in supporting after-hours escalations when needed
Alignment with our RADIO values
Demonstrated ability to leverage AI tools to enhance productivity, streamline workflows, and support decision making.

Responsibilities

Lease Administration & Portfolio Oversight
Oversee outsourced lease administration, ensuring adherence to MSA, data accuracy, and timely deliverables
Maintain ownership of lease abstracts, amendments, renewals, terminations, and related documentation
Ensure rent rolls, CAM, tax, and other recurring charges are accurate and up to date
Conduct and coordinate rent audits to ensure landlord billing accuracy and identify and drive cost recovery opportunities.
Systems & Data Management
Own and administer the CoStar Real Estate Manager (or equivalent) database
Ensure all lease, financial, and critical date data is complete, accurate, and consistently maintained.
Perform regular audits of lease data and rent rolls; identify discrepancies and drive resolution
Partner with internal stakeholders to ensure real estate data supports accounting, FP&A, and strategic planning needs
Financial & Invoice Management
Review and approve monthly rent and operating expense invoices
Partner with Accounts Payable and Finance to ensure timely and accurate payments
Identify and resolve billing discrepancies with landlords and vendors
Drive process improvements to eliminate late payments and reduce manual work
Critical Dates & Compliance
Track and manage all critical lease dates, including rent commencements, expirations, renewal options, termination rights, and notice periods
Proactively notify internal stakeholders of upcoming milestones and required actions
Process Improvement & Governance
Evaluate and improve lease administration workflows, controls, and documentation
Develop best practices, SOPs, and internal controls related to lease administration
Cross-Functional Collaboration
Partner closely with Real Estate, Workplace, Finance and Accounting
Support transactions by providing accurate lease data and post-execution onboarding into systems