Senior IP Paralegal

Hogan Lovells • New York, NY

12d • $145,000 - $175,000

About The Position

The Senior Paralegal is a key member of the Intellectual Property, Media and Technology (IPMT) practice group and will provide essential support to lawyers with all aspects of the practice before the U.S. District Courts, the International Trade Commission (ITC) and the Patent Trial and Appeal Board (PTAB), including all inter partes proceedings. The role’s key responsibilities include maintaining correspondence and discovery, supporting hearings and trials, submitting filings and administrative proceedings, cite-checking briefs, and assisting with settlements. The Senior Paralegal will play a significant role in the retrieval, review, and production of documents, both incoming and outgoing, along with providing support for all trials and/or arbitrations, working in conjunction with IT and Advanced Client Data Solutions to ensure all security requirements are followed, and best practices are consistently applied. The ideal candidate will have a proven track record of proactively completing tasks and following through with the speedy resolution of issues with minimal supervision and demonstrate the ability to meet deadlines under very tight time constraints and other demands. This is a billable position requiring accurate and timely submission of matter attributable billable hours, and there is a billing requirement for this role of 1,650 hours per evaluation year.

Requirements

• Sound knowledge and experience with all types of USPTO Patent Trial and Appeal Board proceedings, filings and procedures.
• Proficiency with using and leveraging PTAB’s P-TACTS, U.S. District Courts ECF, and the ITC’s EDIS systems for e-submissions of filings in inter partes disputes.
• Ability to complete tasks proactively and follow through with the resolution of issues with minimal supervision, including the ability to meet deadlines under very tight time constraints and other demands.
• Possess excellent analytical and oral communication skills, including written and verbal.
• Flexible attitude and the ability to deal well with changing assignments and competing priorities.
• Familiarity with the following software: Concordance, IPro, Opticon, CaseMap, TimeMap, LiveNote, Sanction, Adobe Acrobat Pro, Relativity, and Concordance FYI, LiveNote, FTP (File Transfer Protocol), encryption protocol, online review applications, and all of Microsoft Office, especially Excel and Access.
• Six (6)+ years of PTAB, ITC and U.S. District Court experience in a large law firm.
• Working knowledge of all aspects PTAB, ITC and U.S. District Court best practices and databases, preferably in a law firm or corporate law department setting.
• Bachelor’s degree required or combination of equivalent education and experience.

Nice To Haves

• Paralegal certificate is desirable.
• Experience with electronic discovery support, including coordination of vendor and data management for both in-house and web-based database platforms is desirable.

Responsibilities

• Support attorneys in all aspects of PTAB, U.S. District Court and ITC proceedings.
• Support all aspects of Inter Partes Reviews, post grant review and interference proceedings including preparation and electronic filing of all submissions and paying applicable filing fees by deposit account.
• Assist with the preparation and submission of ex parte appeal filings and preparation of support materials for oral hearings before the PTAB.
• Knowledge of and ability to support reexaminations and interferences before the PTAB.
• Frequent and proficient use of The Patent Trial and Appeal Case Tracking System (P-TACTS), the ITC’s Electronic Document Information System (EDIS) and U.S. District Court Electronic Case Filing (ECF) systems for e-submission of filings in all inter partes disputes.
• Submission and reconciliation of all USPTO filing fees.
• Maintaining case files and document collections.
• Drafting correspondence and compiling materials for all trial proceedings and appeal proceedings.
• Assisting with trial and appeal preparation and presentation.
• Conducting legal research and case management functions using various databases.
• Prepare and provide IP Attorneys and practice support management with periodic status reports on the outstanding issues and projects this position handles.
• Cite-check and edit legal documents.
• Conduct legal research and write concise memoranda to summarize results.
• Organize and prepare exhibit lists and/or privilege logs.
• Coordinate with the Advanced Client Data Solutions team on initial case consultation potentially monitoring preservation, collection, processing, and production of client data.
• Coordinate work with outside document/litigation vendors.
• Ensure all vendor’s engaged comply with the firm’s security protocol, the firm’s bidding process, and the firm’s conflicts and confidentiality requirements.
• Closely monitors project/case status and provides routine status reports, including task completion reports and data delivery schedules.
• Train lawyers and business services employees on the use of PTAB applications.
• Maintain confidentiality of client information.
• Participate in the firm’s Global Responsible Business program.
• Other duties as assigned.

Benefits

• Employees in this role are also eligible for benefits offered by the firm, subject to applicable plan terms and conditions, which currently include medical, dental, and vision insurance; a 401(k) retirement plan; and paid time off.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees