Senior Human Resources Assistant

Inteplast Group-posted 9 months ago
Mid Level
Seguin, TX
Plastics and Rubber Products Manufacturing
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The Sr HR Assistant is responsible for supporting the day to day transactions relating to all phases of the employee life cycle activities, such as recruitment, hiring, new hire orientation, related safety and worker's compensation administration, employee data maintenance, employee support, and general routine reporting. Effectively cater to the needs and expectations of all levels of our diverse and inclusive workforce.

  • Demonstrate an understanding of the human resources operations policies, processes, and procedures.
  • Maintain knowledge of legal requirements and government reporting regulations affecting human resources functions and ensure policies, procedures, and reporting are in compliance.
  • Serve as a liaison between Minigrip and staffing agencies to ensure adequate staffing levels.
  • Coordinate hiring needs with department managers and supervisors.
  • Manage the entire recruitment process, including but not limited to sourcing, recruiting, interviewing, and qualifying candidates.
  • Evaluate, and hire the best-fit candidates while complying with legal and organizational requirements.
  • Utilize and promote job openings using creative ads of all types (online, newspapers, magazines, banners, etc.), job fairs and hiring events and developing new and effective recruitment strategies to attract qualified candidates.
  • Document, track, and maintain applicant records and status of open positions in applicant tracking system, ensuring documentation is in alignment with Affirmative Action requirements.
  • Administer background screening, physicals & drug screening paperwork to applicants, process, and document results.
  • Prepare employee communication documents including new hire, disability, benefit, separation notices and related documentation.
  • Assist in the dissemination and collection of data, forms and company related notices.
  • Respond to inquiries regarding benefit programs and educate and support employees on the use of the self-service applications available.
  • Organize and conduct new employee orientation; create a positive first experience of the company.
  • Maintain employee information and personnel files.
  • Assist with random drug testing and post incident related drug testing program.
  • Help set up and coordinate off-site meetings.
  • Assist with communication, scheduling, enrollment for Annual Benefit Enrollment and Biometric Screening.
  • Assist in maintaining and updating job descriptions.
  • Assist with maintaining accurate timekeeping records.
  • Track employee attendance, administer and collect appropriate attendance related documentation, and counsel employees on attendance related issues.
  • Interact and communicate with individuals at all levels of the organization.
  • Perform other duties as requested by management.
  • Bachelor's degree preferred in Human Resources, Business Administration or equivalent work experience.
  • 3 - 5 years of proven experience in Human Resources including working knowledge of recruitment processes, benefit and compensation practices, employee relations, and employment law.
  • Bilingual experience required.
  • Capability to demonstrate good listening skills.
  • Maintain a positive, friendly, and approachable attitude in working with all levels within the organization.
  • Ability to demonstrate an independent and well-organized work style.
  • Demonstrate proficiency in time management and task prioritization, including the capacity to handle multiple responsibilities independently, adapt to changes, uphold deadlines in a fast-paced environment.
  • Capacity to make independent decisions and regularly suggest ways to improve services and processes.
  • Strong technical skills / aptitude: Proficiency in MS Office programs (Word, and Excel).
  • Ability to use good judgment and discretion with highly confidential business and employee information.
  • Experience with any HRIS System preferred.
  • Ensure consistent, dependable attendance and demonstrate a willingness to accommodate non-standard work hours as necessary.
  • Capable of effectively managing job-related stress and fostering productive workplace interactions.
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