Senior Grants and Operations Associate

Multiplier•San Francisco, CA

10d•$90,000 - $110,000•Hybrid

About The Position

Super Pollutant Action Alliance is a brand-new, growing organisation that focuses on cutting super pollutants, which are responsible for half of today’s climate change yet receive far less than half of global climate funding and attention. Reducing super pollutants, including methane, tropospheric ozone, and black carbon, is the fastest way to limit dangerous near-term temperatures, which is all the more important in a rapidly warming world. In addition, reducing super pollutants improves air and water quality, bolstering food production and potentially saving hundreds of thousands of lives per year. The Super Pollutant Action Alliance (SPAA) is a philanthropic collaborative backed by some of the world’s leading climate foundations. Our mission is to enable and expand highly effective super pollutant reduction efforts to reduce global temperatures as much and as soon as possible, and to save lives from reduced heat and pollution. With dedicated resources, SPAA aims to catalyze the super pollutant reduction field, working closely with experts, civil society, and policymakers to develop thought leadership, targeted philanthropic interventions, and convenings that increase the impact of the field as a whole. The Senior Grants and Operations Associate will play a critical role in supporting the organization's mission through grants administration and operational excellence. This position will support operationalizing the grants lifecycle while coordinating key operational functions including convenings, funder engagement, and administrative systems. The ideal candidate will bring strong organizational skills and the ability to execute and implement key operational steps to ensure working with SPAA is an enjoyable and seamless experience.

Requirements

3-5 years of experience in grants administration, operations, or related fields
Demonstrated experience with budget management, financial tracking, and reporting
Proficiency with grants management software or CRM systems (e.g., Salesforce, Fluxx, or similar platforms)
Strong project management and organizational skills with proven ability to manage multiple deadlines
Excellent written and verbal communication skills
Experience coordinating events, meetings, or convenings
Eagerness to learn and develop new operational skills, mindsets, and ways of working

Nice To Haves

Experience working with funders or in philanthropic organizations is strongly preferred

Responsibilities

Serve as an administrative point of contact stakeholders such as governments, funding partners, and grantees.
Arrange and support external facing meetings, calendar invites, agendas and follow up emails and actions.
Draft correspondence and agendas for a variety of SPAA’s stakeholder engagements
Support relationship stewardship activities with funders
Support the full grants administration lifecycle, including tracking grant applications, monitoring deliverables and reporting deadlines, and maintaining organized grant records and documentation
Screen grant applications and reporting materials for completeness and accuracy, following up with applicants and grantees as needed
Assist with grantee and funder reporting obligations, ensuring programmatic and financial compliance with all grant requirements
Oversee the timely processing of approved grants, including preparing cover letters, grant agreements, and payment documentation
Track and review grantee payments and reports due, sending proactive reminders to grantees and program staff to ensure timely submission
Maintain and update the grants management system with funder information, grantee applications, grant details, and associated contact records, ensuring data integrity and accessibility across the organization
Support the installation, build-out, and ongoing optimization of the online grants management system
Maintain and update grantmaking procedure manuals, grant cycle timelines, and other internal documentation to support organizational efficiency
Troubleshoot operational issues related to grants administration and provide solutions to ensure smooth day-to-day operations
Ensure all contracts and agreements are executed in a timely manner, coordinating with relevant stakeholders to obtain necessary signatures
Manage contracts administration with venues and service providers for convenings and events
Coordinate operational logistics for convenings and events
Coordinate travel arrangements for stakeholders and SPAA’s team members
Ensure all logistical details are handled efficiently to support successful events
Support with team retreat planning