Senior Grants and Contracts Coordinator

MATERNITY CARE COALITION INC•Philadelphia, PA

4d•Remote

About The Position

Maternity Care Coalition seeks a Senior Grants and Contracts Coordinator to work with program leaders to develop, monitor and adjust program budgets in order to meet program needs, respond to specific proposals, ensure compliance with complex funder requirements and strengthen MCC’s overall financial capacity. This position provides timely advice to guide program leaders in ensuring spending aligns with the budget and program goals and proposes solutions when changing circumstances present financial challenges or opportunities. This position also interacts with external stakeholders to address questions or propose solutions. The successful candidate will be able to interact with MCC’s accounting system (Abila MIP) and understand MCC’s overall financial needs. Familiarity with cost accounting and the requirements of Federally Funded grants is strongly preferred.

Requirements

Understanding of and enthusiasm for MCC’s mission and core values, programs, Theory of Change, and commitment to Diversity, Equity, Inclusion, and Justice (DEIJ).
A process-oriented and analytical mindset capable of understanding MCC systems and creating solutions in response to challenges or opportunities.
A strong mathematical aptitude, attention to detail, and ability to perform accurate work, particularly with financial reporting and analysis.
Ability to work independently with a high level of energy as well as interact and support a diverse variety of colleagues and stakeholders in a manner that is clear, positive, and engaging.
Highly advanced skills in Excel include the use of Conditionals & Logical Operators, Basic Statistical Functions, Lookup/Reference Functions, and Pivot tables.
Familiarity with and ability to use essential functions of Microsoft Office Suite, especially MS Word and PowerPoint.
Willingness and ability to learn quickly and become an advanced user of database programs such as Airtable and accounting systems like MIP.
Ability to organize a variety of concurrent tasks efficiently, meet deadlines, and follow up on requests in a timely and friendly manner.
Ability to effectively communicate in writing and verbally with colleagues and various internal and external stakeholders.
Strong interpersonal skills demonstrated by compassionate and professional interaction with diverse groups of co-workers, external partners, clients, and members of the community.
Two years of professional experience developing, preparing, and monitoring budgets
Associate’s degree from an accredited university or a combination of education and equivalent experience considered in lieu of a degree.

Nice To Haves

Three years of experience in finance and with grants and contracts at a non-profit organization or equivalent experience.
Experience working with and understanding the requirements of Federally funded government contracts.
Bachelor’s degree in finance, Accounting, or Business Management from an accredited university.

Responsibilities

In collaboration with the key internal stakeholders, primarily program leaders and the grants management team, develop budgets that will help to respond to specific proposals, meet program needs, ensure compliance with complex funder requirements, and strengthen MCC’s overall financial capacity.
Timely collection and dissemination of relevant financial documents and various administrative materials in support of proposal development and/or funder requests.
Read and properly interpret funder requirements as they pertain to budgets, allowable expenses, and financial information, and as they pertain to selected administrative matters not handled by the program.
Establish systems to ensure ongoing compliance over the period of the grant, including access to and compliance with any information required in various funder portals.
Set up financial reporting systems, in collaboration with overall department standards, to track actual versus budgeted spending and communicate such to program leads as appropriate – via email or in person as needed.
Prepare special reports and analysis in anticipation of contract end date to ensure all funds are properly and timely utilized and to enable collaboration with the program team to address shortfalls or overages in spending.
Work directly with Accounts Payable to ensure that coding for program expenses is properly assigned to the appropriate funders, making recommendations for allocations as well as responding to ad hoc questions.
Support the annual audit process by collecting relevant data and supporting various transactions (e.g., funder approval correspondence).
Attend relevant staff meetings to promote communication and execution of goals.
Complete special projects specific to the function of the department or as directed by the Vice President of Finance and Administration.
Other duties as assigned within the scope of position expectations.