Senior Grants and Contracts Administrator

University of Chicago • Chicago, IL

81d • $85,000 - $110,000

About The Position

The Senior Grants and Contracts Administrator works independently to administer pre-award and/or post-award activities relating to grant and contract proposals/funding within a department or unit. Serves as a subject matter expert and provides mentoring and training for less experienced grant coordinators and administrators.

Requirements

• Minimum requirements include a college or university degree in a related field.
• 5-7 years of work experience in a related job discipline.

Nice To Haves

• Progressively responsible work experience in sponsored programs administration.
• Senior-level skills in pre-award, post-award, and contract administration.
• Experience within research-intensive environments supporting research faculty and staff.

Responsibilities

• Manages all aspects of Pre-Award administration, including proposal preparation, budgeting, and routing applications through AURA.
• Works with University Research Administration (URA) to ensure awards are accepted/negotiated and set up in the financial system.
• Manages all aspects of Post-Award administration, including account reconciliation and expenditure forecasting.
• Assists with annual progress reports, effort reports, and processes closeout.
• Submits subcontract materials to URA to ensure sub agreements are issued.
• Assists with processing Material Transfer Agreements (MTA’s) when needed.
• Acquires IDC cost and cost share waivers when needed.
• Ensures research compliance is in place for IBC, IACUC, IRB, COI, export controls, and foreign influence.
• Approves all transactions charged to restricted and unrestricted accounts.
• Composes payroll and expenditure transfers, monitors invoicing and payments on awards.
• Trains, onboards, and provides guidance to junior Grants & Contracts Coordinators and Administrators.
• Oversees gift and endowment accounts, departmental operating accounts, and faculty unrestricted research accounts.
• Serves as liaison between PIs, University administrative offices, and external agencies.
• Monitors department/unit compliance with University, Divisional, and Department policies and procedures.

Benefits

• Health insurance
• Retirement plans
• Paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees