Senior Grant Administrator

Mass General Brigham-posted 1 day ago
$38 - $55/Yr
Full-time • Mid Level
Hybrid • Boston, MA
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We are looking for a high-energy, driven, customer-service focused Senior Grant Administrator/Consultant to join the BWH Department of Medicine team. The Department of Medicine (DOM) is the largest recipient of sponsored funding of any Harvard Medical School department and continues to break new ground in biomedical research. The department’s research community consists of more than 400 research faculty and more than 400 research fellows. Currently, the Department averages $450MM per year in total research expenditures and approximately 1,800 sponsored research proposals per year. Reporting to and working closely with the Research Administrative Manager, the Senior Grant Administrator/Consultant will provide expert research administration support to the 21 divisions within the Department of Medicine (DOM). As a consultant, he/she will play a key role in the coordination of research activities including special projects, oversight of complex programs or filling short-term vacancies. The Senior Grant Administrator/Consultant will provide exceptional customer service to the division’s investigators and collaborators. The individual may be the primary point of contact for Principal Investigators and Department Administrators or may work alongside other grant administrator/consultants. The consulting position is assignment-based and the individual may be engaged in multiple projects in multiple divisions simultaneously. When not engaged in research management activities within the divisions, the Grant Administrator will provide support for DOM central administration activities as detailed below.

  • Oversee all budgetary and administrative aspects of the grant application progress, including development of study budgets for sponsored research and associated funds in accordance with sponsor fiscal policies and procedures as well as revisions of post-award budgets as needed
  • Serve as primary contact for collaborating sites regarding development of budgets and work with Partners Research Management to ensure that subcontract awards are processed in a timely manner
  • Monitor project expenditures, including monthly assessments of fund activity thereby preventing overruns; make recommendations of actions as necessary; prepare and maintain financial reports on an ongoing basis
  • Serves as liaison to Accounts Payable, Payroll, Purchasing and other Hospital departments. Works with outside vendors to obtain products and services necessary to the operation of the Division. Interacts extensively with Research Administration to ensure compliance with all Hospital, government (NIH) and funding agency policies.
  • Perform financial analysis and forecasting, both short-term and long-term
  • Advise regarding the allowability of costs to be charged to a grant; work with Research Finance to resolve complex accounting issues
  • Guide fellows and younger investigators through the grant application and renewal processes
  • Understand and conform with the administrative, budgetary, and financial compliance regulations of all sponsors as well as with Partners fiscal policy; stay current and up-to-date on all policy changes
  • Collaborate with Principal Investigators and Project Managers on annual NIH/foundation progress reports
  • Provide timely closeout of all expired projects through the coordination of fiscal and administrative resources throughout the system
  • Review and distribute effort reports
  • Train new research administrators.
  • Bachelor’s degree and 1-3 years of related experience, experience with NIH grant requirements preferred.
  • Exceptional financial and accounting skills and advanced Excel skills required; experience using other accounting, financial, or statistical software helpful.
  • Must possess excellent judgment and an ability to maintain confidentiality.
  • Must demonstrate ability to be organized and flexible in an environment that requires continuous monitoring of priorities.
  • Additional requirements include enthusiasm for working in a fast-paced, results-driven environment; exceptional attention to detail and ability to multi-task, prioritize, and meet deadlines.
  • Computer skills and financial/accounting skill as described above, required.
  • Must demonstrate strong organizational, administrative, time management, and communication (both verbal and written) skills.
  • Requires excellent interpersonal and management skills, with facility to interact professionally at all levels and plan and initiate new activities.
  • Ability to work both independently and as part of the growing DOM research administrative team is essential.
  • Proficient in spreadsheet, database, accounting and other computer applications.
  • Excellent verbal and written communication, interpersonal and problem solving skills.
  • Good organization and coordination skills.
  • Ability to work with large financial data sets with accuracy.
  • Good working knowledge of research agency, sponsor and organization funding guidelines and policies.
  • Ability to work independently.
  • Ability to make good judgements and resolve problems.
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