Senior Fund Administrator

Ocorian•Sunnyside, WA

13d•Hybrid

About The Position

This position requires a person who is either professionally qualified or working towards a qualification (in fund administration or accounting) with a strong practical knowledge and understanding of property, private equity and alternative fund administration. They will be involved in the management of the day to day operation and servicing of an identified number of Company’s clients. The post holder will report to a Fund Administration Manager and will work closely with the Company’s Fund Accountants and the Directors in charge of the relevant relationships. The Senior Fund Administrator will be responsible for the smooth, day to day administration of certain key strategic clients initially but also, over time, other funds that are administered by the Company. The post holder will be required to follow procedures as well as to achieve set objectives and service level agreements for those specific clients.

Requirements

The ability to work on own initiative and to be part of a team
The ability to interact with colleagues at all levels in the Company
Professionalism and ability to win the respect of clients
The drive to make continuous improvements
Excellent organisational and planning skills
Considerable fund administration experience
Sound technical accounting knowledge and preferably holds, or is studying towards a professional qualification
Excellent presentational, written and verbal communication skills

Responsibilities

To liaise and communicate accurately, clearly and on a timely basis with clients and other professional advisers as required in order to operate, manage and administer the structures. Awareness of offshore management and control and good corporate governance is important together with a proactive approach to managing and delivery on client expectations.
To work closely with the accounting team to ensure that the bookkeeping and accounting arising from all transactions, and in particular the investment transactions, are performed in a timely and accurate manner and provide such support and guidance as is necessary to ensure that this objective is constantly met. The relationship with the accountants must be interactive.
To calculate and pay, on behalf of the fund and other entities, all fees and expenses payable, in accordance with the Company’s agreed procedures.
To arrange approval and payment of all invoices received, in accordance with the Company’s agreed procedures.
To ensure that each structure’s cash is held in accordance with the constitutive documentation appropriate cash management policies and service level agreements.
To arrange the timely transfer of funds including for investment purchases and distributions within the required deadlines, in accordance with the Company’s agreed procedures.
To arrange foreign exchange deals as required, in accordance with the Company’s procedures.
To review and calculate the cash position, ensuring that funds are available to cover all payments due out of the account and investing surplus cash accordingly to ensure that we optimise the client’s investment income.
To reconcile bank accounts, in accordance with agreed procedures and follow up outstanding reconciling items.
To ensure that the entities in the structure operate within their Investment Guidelines and meet their on-going statutory and regulatory requirements.
To understand each structure allocated and monitor and that the entities in the structure are run and administered in accordance with the constitutive documentation, service level agreements and other operational memoranda.
To liaise with the Corporate Secretarial team in organising Board meetings including investment transactions, agendas and board papers and ensure relevant action points are carried out on a timely basis. The relationship with the Corporate Secretarial team should be interactive to ensure board meeting are smooth and effective.
To ensure that all regulatory and statutory reporting requirements are met.
To ensure in conjunction with the Company Secretarial department that, where applicable, continuing obligations of relevant stock exchange listings are met.
To contribute to the development of the Company’s IT systems to maximise the efficiency of the administration process.
To maintain investor data and registers to a high standard of accuracy
To draft minutes of ad hoc client board and committee meetings
And any other such duties that might be reasonably required for this role