Senior Executive Support Specialist

GCyber•Alexandria, VA

17h

About The Position

GCyber is hiring a Senior Executive Support Specialist to support our newly awarded United States Coats Guard (USCG) Maverick contract. The Senior Executive Support Specialist will provide comprehensive, high-level administrative support to U.S. Coast Guard officials. As the Senior Executive Support Specialist , you will: Expertly manage and maintain highly dynamic and complex calendars for senior leadership, prioritizing events, resolving conflicts proactively, and orchestrating real-time changes to maximize operational efficiency. Draft, review, edit, and prepare all senior-level correspondence (memos, formal letters, reports, briefings) for signature, ensuring strict adherence to proper military and government formats, grammar, and policy guidelines. Manage and meticulously track action items using official government task management procedures. Coordinate all logistics for high-level meetings, conferences, and official visits (e.g., VIP visits), including scheduling secure rooms/VTC, managing invitations, and preparing detailed "read-ahead" packages for leadership. Serve as the primary point of contact and liaison for internal and external offices, effectively communicating with senior DoD, military, and interagency partners while maintaining professional protocol and high-level relationships. Coordinate general office administrative functions, including visitor access control. Establish and refine Standard Operating Procedures (SOPs) to enhance workflow efficiency. Establish and maintain highly organized electronic filing systems for administrative documents in strict compliance with government records management policies.

Requirements

Active DoD Secret clearance
Associate’s Degree with 8+ year’s experience (or commensurate experience)
8570 IAT II certification (i.e., Security+, CCNA-Security, CND, CySA+, GCSP, GSEC, SSCP)
Minimum of 5+ years of recent and relevant experience providing executive-level administrative support within a DoD or U.S. Coast Guard environment.

Responsibilities

Expertly manage and maintain highly dynamic and complex calendars for senior leadership, prioritizing events, resolving conflicts proactively, and orchestrating real-time changes to maximize operational efficiency.
Draft, review, edit, and prepare all senior-level correspondence (memos, formal letters, reports, briefings) for signature, ensuring strict adherence to proper military and government formats, grammar, and policy guidelines.
Manage and meticulously track action items using official government task management procedures.
Coordinate all logistics for high-level meetings, conferences, and official visits (e.g., VIP visits), including scheduling secure rooms/VTC, managing invitations, and preparing detailed "read-ahead" packages for leadership.
Serve as the primary point of contact and liaison for internal and external offices, effectively communicating with senior DoD, military, and interagency partners while maintaining professional protocol and high-level relationships.
Coordinate general office administrative functions, including visitor access control.
Establish and refine Standard Operating Procedures (SOPs) to enhance workflow efficiency.
Establish and maintain highly organized electronic filing systems for administrative documents in strict compliance with government records management policies.

Benefits

26 Days of Paid Leave + Annual PTO Increase
An extra day of paid leave for every year of employment with GCyber
Paid Parental Leave
Additional Leave Allowances for Military Duty, Jury Duty, and Bereavement Leave
401(k) Matching
100% Company-funded Disability Insurance
90% Company-Funded Health, Dental, and Vision Insurance, with contributions to insurance benefits for spouses, children, and family members
Training and Professional Development Plans
Commuter Benefits Plan
Parking and Transportation Allowance