Senior Executive Office Administrator

Boeing • Tukwila, WA

79d • $68,850 - $93,150 • Onsite

About The Position

Boeing Defense, Space and Security (BDS) is seeking a Senior Executive Office Administrator to support the E-7 Program Vice President in Tukwila, WA. The ideal candidate will possess a unique blend of business acumen and the ability to build rapport with key stakeholders. Additionally, the ideal candidate will thrive in a fast-paced, evolving, agile organization.

Requirements

• 3+ years of experience in an Administrative Assistant, Executive Assistant or Office Manager role
• Experience working with executives and senior customers and officials and their administrative team
• Experience making domestic and/or international travel arrangements and generating expense reports
• Experience managing dynamic schedules and calendars

Nice To Haves

• Experience working with Concur or similar travel arrangement systems
• Bachelor's degree or equivalent work experience
• Clear and concise written and oral communication skills
• Self-motivated and comfortable working in a busy and dynamic environment with competing priorities
• Ability to prioritize requests effectively and efficiently and work with a sense of urgency
• Experience supporting event-type logistics such as transportation arrangements, catering, restaurant, hotel reservations, and car rentals
• Experience ordering and maintaining office supplies
• Experience working directly with DOD/US Government customers

Responsibilities

• Coordinate and process domestic and international business travel arrangements
• Monitor designated business traveler's logistics
• Generate expense reports and assist in reconciling corporate credit card charges to ensure timely and accurate reimbursement
• Collect and compile data to provide visibility of status for traveler's review and/or signature
• Manage and coordinate executive calendars and schedule meetings, as requested
• Plan and coordinate events to include room logistics, meeting invites, and catering
• Stay current and knowledgeable on cost policy (allowable versus unallowable charges), travel policy, and catering menus
• Track and maintain information relative to department and business operations
• Verbally communicate a wide variety of information to multiple audiences
• Track and maintain designated conference room schedules for availability and efficient use of resources
• Obtain visitor badges for guests as required
• Update and maintain various email distribution lists
• Provide support to other members of the program's leadership team as needed

Benefits

• Health insurance
• Flexible spending accounts
• Health savings accounts
• Retirement savings plans
• Life and disability insurance programs
• Paid and unpaid time away from work

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Transportation Equipment Manufacturing