Senior Executive Assistant

HubSpot

124d • $82,400 - $123,600

About The Position

We are seeking a Senior Executive Assistant to join HubSpot's Product Pillar to support our Chief Product & Technology Officer. This Senior EA should be passionate about providing exceptional support, acting as a valued member of the CPTOs support team and intentionally representing their office with enthusiasm.

Requirements

• Proven track record of success providing administrative support in a high-performing, fast-paced, global environment.
• Experience supporting senior leadership and managing multiple stakeholders.
• High level of professionalism, acting as a representative of their executives and HubSpot in all internal and external interactions.
• Remarkable drive, bias for action, and enthusiasm for exceptional customer service, no matter how large or small the request.
• Ability to effectively prioritize and manage the needs of multiple stakeholders, across multiple channels of communication.
• Outstanding organizational skills.
• Exceptional written and oral communication skills; capable of interaction with employees at all levels of HubSpot, including executives, as well as guests and external contacts.
• The capacity to thrive with ambiguity while prioritizing tasks in response to unexpected changes in priorities/requests.
• Ability to take a proactive approach to tasks and be comfortable working with minimal instruction and guidance; impeccable attention to detail.
• Flexible and able to handle ad hoc issues that may arise outside of core business hours.
• Availability to travel, approximately 20% of the time to support executive onsite needs.

Nice To Haves

• A passion for HubSpot’s commitment to our culture and goal of creating exceptional employee experiences.

Responsibilities

• Manage their daily calendar and global travel needs, handling all incoming/outgoing meeting requests.
• Coordinating a high volume of meetings with senior external stakeholders.
• Manage sensitive information with discretion and provide support for high-priority projects and strategic initiatives.
• Provide proactive support, seeing around corners, predicting upcoming roadblocks and helping your executive navigate seamlessly through.
• Support in the preparation of All Team meetings and team offsites - this may include ownership of the agenda, managing logistics and pulling content together.
• Process expense reports, open purchase orders, coordinate payments, and manage relationships with external vendors.
• Collaborate with a team of HubSpot Executive Assistants, acting as a mentor for more junior team members and supporting cross-team backup support / broader company initiatives.

Benefits

• Annual Cash Compensation Range: $82,400—$123,600 USD
• Participation in HubSpot’s equity plan to receive restricted stock units (RSUs).
• Potential eligibility for overtime pay.
• Tailored individual compensation packages based on skills, experience, qualifications, and other job-related reasons.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Number of Employees: 5,001-10,000 employees