Senior Executive Assistant

HubSpot-posted 2 months ago
$82,400 - $123,600/Yr
Full-time • Senior
5,001-10,000 employees
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We are seeking a Senior Executive Assistant to join HubSpot's Product Pillar to support our Chief Product & Technology Officer. This Senior EA should be passionate about providing exceptional support, acting as a valued member of the CPTOs support team and intentionally representing their office with enthusiasm.

  • Manage their daily calendar and global travel needs, handling all incoming/outgoing meeting requests.
  • Coordinating a high volume of meetings with senior external stakeholders.
  • Manage sensitive information with discretion and provide support for high-priority projects and strategic initiatives.
  • Provide proactive support, seeing around corners, predicting upcoming roadblocks and helping your executive navigate seamlessly through.
  • Support in the preparation of All Team meetings and team offsites - this may include ownership of the agenda, managing logistics and pulling content together.
  • Process expense reports, open purchase orders, coordinate payments, and manage relationships with external vendors.
  • Collaborate with a team of HubSpot Executive Assistants, acting as a mentor for more junior team members and supporting cross-team backup support / broader company initiatives.
  • Proven track record of success providing administrative support in a high-performing, fast-paced, global environment.
  • Experience supporting senior leadership and managing multiple stakeholders.
  • High level of professionalism, acting as a representative of their executives and HubSpot in all internal and external interactions.
  • Remarkable drive, bias for action, and enthusiasm for exceptional customer service, no matter how large or small the request.
  • Ability to effectively prioritize and manage the needs of multiple stakeholders, across multiple channels of communication.
  • Outstanding organizational skills.
  • Exceptional written and oral communication skills; capable of interaction with employees at all levels of HubSpot, including executives, as well as guests and external contacts.
  • The capacity to thrive with ambiguity while prioritizing tasks in response to unexpected changes in priorities/requests.
  • Ability to take a proactive approach to tasks and be comfortable working with minimal instruction and guidance; impeccable attention to detail.
  • Flexible and able to handle ad hoc issues that may arise outside of core business hours.
  • Availability to travel, approximately 20% of the time to support executive onsite needs.
  • A passion for HubSpot’s commitment to our culture and goal of creating exceptional employee experiences.
  • Annual Cash Compensation Range: $82,400—$123,600 USD
  • Participation in HubSpot’s equity plan to receive restricted stock units (RSUs).
  • Potential eligibility for overtime pay.
  • Tailored individual compensation packages based on skills, experience, qualifications, and other job-related reasons.
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