Senior Executive Assistant

Fivetran • Oakland, CA

98d • $130,295 - $162,868

About The Position

From Fivetran's founding until now, our mission has remained the same: to make access to data as simple and reliable as electricity. With Fivetran, customer data arrives in their warehouses, canonical and ready to query, with no engineering or maintenance required. We're proud that more organizations continue to leverage our technology every day to become truly data-driven. We're looking for a proactive and resourceful administrative professional to support our Chief Marketing Officer as a Senior Executive Assistant. This role is crucial for providing exceptional administrative support, managing projects, enhancing employee engagement, and optimizing the executives' working time. This is a full-time, hybrid position based out of our Oakland, CA office with a requirement to work on-site a minimum of 2 days per week.

Requirements

• Strong background supporting C-level leaders, ideally in marketing or high-growth environments.
• Experienced in coordinating cross-departmental projects and ensuring timely progress and delivery.
• Skilled at balancing complex schedules and priorities for both internal and external stakeholders.
• Comfortable working within software development and cloud-based technology environments.
• Adept at creating compelling, visually polished presentations in Google Slides.
• Confident, consultative, and forward-thinking in anticipating needs and providing executive support.
• Skilled at identifying priorities early, showing initiative, and fostering a culture of proactivity across the team.
• Highly organized with excellent project leadership skills, able to manage multiple deadlines, stakeholders, and deliverables simultaneously.
• Demonstrates creativity and an analytical mindset to seek answers and drive solutions independently.

Responsibilities

• Keep the CMO's calendar organized and conflict-free.
• Schedule meetings, prepare agendas and briefing materials, and take notes with actionable summaries.
• Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, and travel documentation.
• Triage and organize email inboxes, draft responses when appropriate.
• Proactively add structured time blocks on the CMO's calendar to support preparation for meetings and completion of high-priority tasks.
• Draft, edit, and enhance documents and presentations with clear language and visual appeal.
• Manage expense submissions through Coupa and submit reports accurately and on time.
• Handle one-off administrative requests, such as document retrieval, research, meeting setup, and presentation preparation.
• Lead the planning and execution of monthly department all-hands meetings.
• Drive the process for including marketing updates in the company newsletter.
• Manage marketing-related Slack channels by ensuring appropriate membership and facilitating clear communication.
• Act as a point of contact with the HR team on behalf of the CMO.
• Use task management tools to track follow-ups, share updates, and keep work flowing across the executive's priorities.
• Partner with Recruiting and Marketing leadership to schedule interviews and support the end-to-end hiring process.
• Monitor performance review timelines and ensure the CMO completes required conversations, submissions, and documentation by established deadlines.
• Proactively identify gaps or missing processes within Marketing operations and help design, document, and implement standard operating procedures to close those gaps.
• Plan and support department-wide events, including agendas, travel, meals, logistics, and in-person coordination.
• Organize team events, gifting moments, and employee recognition initiatives that foster connection and positivity within the Marketing org.
• Ensure swag credits are issued monthly to employees celebrating their work anniversaries.
• Monitor organizational health and surface engagement issues.
• Coordinate food orders and manage restaurant reservations for team meals and events.

Benefits

• 100% employer-paid medical insurance*
• Generous paid time-off policy (PTO), plus paid sick time, inclusive parental leave policy, holidays, and volunteer days off
• RSU stock grants*
• Professional development and training opportunities
• Company virtual happy hours, free food, and fun team-building activities
• Monthly cell phone stipend
• Access to an innovative mental health support platform that offers personalized care and resources in areas such as: therapy, coaching, and self-guided mindfulness exercises for all covered employees and their covered dependents.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Industry: Publishing Industries