Senior Executive Assistant

COPPER RIVER NATIVE ASSOCIATION • Glennallen, AK

4d • Onsite

About The Position

This position provides direct support to CEO and manages administrative office support activities.

Requirements

• High school diploma or equivalent.
• Five (5) years of administrative assistant/office management experience.
• A combination of experience, education, and training may substitute for degree requirements on a year for year basis.
• Strong leadership abilities.
• Strong understanding and sensitivity to Alaska Native culture and lifestyle, with demonstrated experience working effectively with Alaska Native population.
• Strong written, analytical, verbal, and interpersonal skills.
• Skills in operating personal computer using a variety of computer software.
• Ability to keep accurate records and produce timely and accurate written reports.
• Ability to maintain strict confidentiality.
• Ability to learn and apply program/agency operating policies and procedures.
• Ability to manage multiple priorities and tasks concurrently and meet deadlines.
• Ability to establish and maintain cooperative working relationships, including outside contacts.
• Ability to work independently as well as with teams.

Nice To Haves

• Associate’s Degree in Office Management or similar field.
• Five (7) years of administrative assistant/office management experience.

Responsibilities

• Lead all scheduling and appointment activities of the CEO, providing reminders of upcoming appointments/meetings.
• Facilitate communication between CEO, Board of Directors, and other stakeholders.
• Prepare meeting material and presentations.
• Coordinate and facilitate management team meetings.
• Coordinate all CEO travel, including airline reservations, per diem calculations, and procedural follow up needs.
• Support the CEO and back up any marketing tasks needed.
• Provide secretarial duties as required, such as, but not limited to: typing, copying, and maintaining accurate filing system.
• Assist in coordination of key employee gatherings/meetings, including reserving location, scheduling events, and notifying staff.
• Complete expense reports as needed.
• Assist and work with various projects as assigned.
• Assist with the planning and organizing of any Board trainings.
• Work with supervisor in coordinating administrative and departmental services.
• Maintain familiarity with IHS and BIA issues.
• Travel to meetings as required.
• Maintain confidentiality in regard to Board of Directors and Executive issues.
• Inventory and procure supplies in support of administrative office.
• Interface with department leadership to facilitate inter-departmental tasks.
• Work with IT to maintain office equipment.
• Perform other duties as assigned.
• Plan and prepare for Board meetings (including Board committee meetings), take minutes at meetings, confirm attendance of Board members, prepare Board packets, transcribe minutes, and coordinate refreshments. Provide the same support for other meetings as required.
• Coordinate all Board of Directors travel, including airline reservations, per diem calculations, and procedural follow up needs (i.e., assisting board members with submitting required documentation completion of trip reports).
• Act as a liaison between the Board members, Board President, and the CEO to keep the flow of communication ongoing.
• Compile Directors’ reports for submittal to CRNA Board.
• Assist with the planning and organizing of any Board trainings.
• Maintain familiarity with IHS and BIA issues.
• Travel to meetings as required.
• Maintain confidentiality in regard to Board of Directors and Executive issues.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 51-100 employees